Administrative Executive

No Relocation Assistance Offered
Job Number #173553 - Selangor, Selangor, Malaysia

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions! 

If this is how you see your career, Colgate is the place to be! 

Our dependable household brands, dedicated employees, and sustainability commitments make us a company passionate about building a future to smile about for our employees, consumers, and surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking, champions experimentation, and promotes authenticity which has contributed to our enduring success. 

If you want to work for a company that lives by their values, then give your career a reason to smile...every single day. 

As the Administrative Executive, you will be responsible to provide administrative support for the South ASEAN Hub (Malaysia, Singapore, Brunei & Indonesia) focusing on areas of specialization - events & meeting management, Purchase Order processing, and any other administrative tasks assigned from time to time.

What you will do

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  Arrange GM’s calendar and meetings, assist in travels and transportation;

  
  


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  Handle correspondences and external engagements of the GM’s office

  
  


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  Review GM office reports and documentation. Managing GM Admin paperwork not limited to expense claims, top to top meetings

  
  

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  Provide logistical support to visits and meetings owned by the GM Office, e.g. Budget Reviews, Regional/Global Visitors, etc.

  
  


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  Maintain calendar of management team and provide support for management activities

  
  


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  Ad-hoc administrative tasks assigned by GM

  
  


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  Provide administrative support to General Manager  

  
  


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  Support other functions for creating and managing PO’s

  
  


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  Organize and manage end to end external/internal events (festivals etc) across all functions

  
  


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  Provide logistical support to ensure smooth flow of events including training/company intercoms etc.

  
  


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  Arrange visitor’s parking for any events / meetings

  
  


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  Support People Manager’s on on-boarding process (laptop request, system access request, petrol card management)

  
  


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  Simplify work processes without compromising on compliance

  
  


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  Performs other duties as assigned

  
  


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  Complies with all policies and standards

  
  

Required Qualifications

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  Bachelor's Degree in any field

  
  


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  Minimum three years of experience in general administration

  
  


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  Excellent oral and written communication skills.

  
  


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  Proven organizational and problem solving skills.

  
  


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  Self-starter who can work well both independently and across multi-level stakeholder groups

  
  


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  Ability to work under pressure and adapt quickly to change in a fast paced environment

  
  


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  Proficient in Google suite of products (especially in Gmail, Calendar, Sheets, Docs & Slides)

  
  

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Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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