Administrative Executive / Assistant

Our client is a MNC company with HQ in USA. They are looking for a qualified Administrative Executive/Assistant to oversee the office administration function. The job responsibilities include the following:

• Preparing, organising and storing information in paper and digital form in a structured system that is easy to retrieve. This includes updating of records in a timely manner.
• Prompt handling ofqueries from internal staff on administration or office matters.
• Administration of hotel accommodation and flight bookings for internal staff or guests with appointed travel agencies and ensuring compliance to company policies.
• Management of designatedtraveller's business expenseclaims and reimbursement also as department checker.
• Responsible for office documents deliveries and couriers and ensure all documents received are distributed timely.
• Responisble for management ofcompany fleet vehicles , ensuring company fleet vehicles licence are renewed, rental is paid on time, and car service maintenance is taken care as required.
• Responsible for maintaining and upkeep of office equipments such as photocopier, pantry appliances, drinking dispenser.
• Responsible for ensuringoffice supplies such as papers, stationery are constantly available and refilled on time.
• Liaising with suppliers and building managementcontractors on all matters related to office administration and maintenance works to ensure office is safe and maintain a condusive working environment.
• To take on other ad-hoc admin task as and when required.

Only shortlisted candidates will be notified.

Consultant in-charge : Sarah Tan I [email protected]