Administrator Executive - KL Immediate Vacancy - with Growth Opportunities

Dibea Malaysia Sdn Bhd has a vacancy for Administrative position. We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for ensuring the smooth and efficient operation of our office environment. Your primary focus will be on managing administrative tasks, maintaining office supplies and equipment, coordinating & supporting office events, and providing general support to staff members.

Traditionally, we consider our colleagues as our extended family. This is not your typical boring random job. We are fun loving group that play as hard but remain productive.

Job Responsibilities:

• Perform general day to day administrative duties, including answering phone calls, live chats, managing correspondence, and handling inquiries.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements.
• Manage office equipment and coordinate repairs or maintenance as needed.
• Assist with onboarding new employees, including setting up workstations and coordinating necessary paperwork.
• Maintain office cleanliness and tidiness, including organizing and overseeing regular cleaning services.
• Manage office access and security systems, including distributing access cards and maintaining visitor logs.
• Assist with accounting tasks, such as processing staff claims & OT, tracking expenses, tracking account receivables and managing 3rd party HR & accounting partners.
• Perform company banking activities such as preparation of payments, documentation of receipts, banking application matters and account reconciliations.
• Assist with HR-related tasks, such as maintaining employee records, assisting with recruitment processes, new employee onboarding and registration into our HR system.
• Support staff members with various administrative tasks as needed.
• To execute ad-hoc duties when required.

Requirements:

• Posses good command of written and spoken English
• Sense of ownership and takes pride in responsibility.
• Able to work independently with minimal of supervision.
• Positive working attitude.
• Good interpersonal and communication skills.
• Required Skill: Microsoft office & Excel.
• Preferable speak and written in English & Mandarin.
• Friendly and easy to mingle with colleagues and contribute to a happy working environment.
• Looking for experience candidate with at least two year in Admin & Customer Service duties and ready to progress beyond admin & customer service duty and upgrade for career advancement.