Assistant, Accounts

Job Description:

ACCOUNTS RECEIVABLE
    Daily Incoming Cash Posting:
•    Monitor incoming collections in the bank statement and notify Sales and Logistics teams when payments are sighted and process recognition and clearance in SAP.
    Non-Trade Billing:
•    Prepare and submit manual invoice billing for non-trade income (e.g., sale of spent earth, transporter short-weigh claims, sale of scrap) to Finance Shared Services.
    Advance Payment Clearing:
•    Send requests and follow up with Finance Shared Services for advance account clearing.
•    Process refunds for advance payment buyers.
CUSTOMER MANAGEMENT
    Account Receivable Reconciliation:
•    Reconcile the Customer Monthly Statement of Account (SOA) with the General Ledger balance. Liaise with customers on any discrepancies.
    Queries from Customers and User Departments:
•    Handle queries from customers regarding their payments, collections, outstanding amounts, or customer registration.
INTERCOMPANY
•    Provide information requested by Finance Shared Services to post intercompany charges on cost centers and account codes.
•    Ensure intercompany billings are supported by appropriate documentation for audit purposes.
•    Review and follow up on intercompany differences identified in intercompany reconciliations.
•    Provide intercompany confirmation balances.
BANK AND PETTY CASH
•    Prepare cheque and TT payments.
•    Review and resolve bank reconciliations.
•    Ensure petty cash transactions are approved and supported by appropriate documentation for audit purposes.
ACCOUNTS PAYABLE
    Invoice Processing:
•    Oversee timely and accurate processing of invoices and payments.
•    Collaborate with vendors and internal departments to resolve discrepancies and ensure smooth payment cycles.
    Month-End Closing:
•    Review and resolve AP-related reconciliations to ensure accurate financial records.
•    Recognize accruals via manual journals to ensure accuracy and completeness of financial accounts.
•    Ensure all AP transactions are recorded and reconciled for month-end closing activities.
ADMINISTRATION AND OTHERS
•    File all documents in sequence.
•    Update Vendor & Customer Data in SAP (create, extend, change, block/unblock) and submit to Finance Shared Services.
•    Issue bank details letters/memos as required by suppliers, customers, government agencies, banks, or inter-company.
•    Assist Finance Department colleagues with other duties as required.
 

Job Requirements

•    Minimum Diploma
•    Relevant Certificates in Accounting 

•    4-5 years of relevant experience in Accounting 

To apply, please submit your resume and cover letter outlining your interest for this role.