Assistant Manager - Contracts & Commercial

Job Summary
To administer and assist all pre and post contract administration duties for all types of construction
projects. To lead and/or assist on pre-qualification and tendering exercise, provide advice and
guidance on administration procedures (Procurement, Contract, S4Hana, Autodesk & ISO
Compliances), preparation of tender documentation including its evaluation and award
recommendation. Preparation of subcontracts including management of variations, contractual
claims and final account.

Key Responsibilities / Duties:

• Adhere to Superior/Management’s directive, instruction, delegation and advice.


• As and when required by the Management, to prepare report, presentation deck and any form of
  documents including presentation to the management, follow-up, updates etc., all up to satisfactory
  of the Management.


• To lead on special missions (administrative, contract and commercial related matters) as and when
  instructed by the Management.


• Assist/Prepare BQ, preambles, approximate quantity cost estimation, preliminary tender estimate and
  other cost related studies including cost plan analysis


• Assist/Prepare pre- and post-contract on-line filing system/matrix and ensure all up-to-date
  data/documents are stored


• Assist/Prepare Procurement Plan and ensure timely award of subcontracts.


• Provide input/advise on procurement strategy (packages, subcontract, materials or labor only, lump
  sum or re-measurement, LAD computation & etc.).


• Assist/Prepare to identify, pre-qualify and finalize pre-qualification of sub-contractors.


• Assist/Prepare subcontract procurement in-line with Management System Procedures/ISO, Autodesk,
  S4Hana and other digital platform’s requirements.


• Full understanding of main-contract and subcontract’s documents and conditions of contract.


• Familiar with common form of contract such as JKR (Build / Design and Build) and PAM (with Qty and
  without Qty).


• Provide input/advise the project team on contractual risks and ensure full compliances of contract’s
  term and conditions including timely submission of IPA, VO, contractual claim notices & etc.


• Manage subcontract terms and conditions including timely IPC issuance, variation and contractual
  claim notices, work progress delay and late completion notices, deduct/set off notices, wastage
  control, expiring of subcontract period, CPC, CMGD etc.


• Review and update sub-contract conditions to incorporate latest requirements.


• Provide input/advise on contractual related matters (tender and procurement documents, deed of
  Assignment & Novation).


• Draft contractual related documents/letters.


• Propose, provide input, advise, implement and adhere to Contracts & Commercial quality procedures
  (ISO compliances).


• Attend to quality audit and ensure zero NCR (limited to observation(s) only if unavoidable).


• Propose, provide input, advise and implement cost control system and prepare cost control report.


• Manage, monitor & co-ordinate with PMD, D&T and others up to full settlement of project contractual
  claims, variation orders and Final Account.


• Attend to administrative and project related meetings (internal and external).


• Provide supervision, guidance and technical advice to Senior QS and QS.


• To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to
  the job scope and workplace as required by the company.


• To register and attend at least one training/class (internal or external) per annum.


• Strong interpersonal skills.


• Any other duties that may be assigned from time to time by superior/management.

Qualifications

• Degree in Quantity Surveying, Building Science, Construction Management or equivalent field.


• At least 3–4 years handling post-contract administration (subcontracts, IPC, VO, claims, Final Account).


• Proven exposure to procurement, tendering, and contract administration.


• Experience working with JKR and/or PAM contracts (Build, Design & Build).


• Demonstrated ability to supervise or guide QS / Senior QS.