Assistant Manager, People Services & Systems

1. Employee Lifecycle & HR Operations

• Administer end-to-end employee lifecycle transactions including confirmation, transfers, job changes, resignations, terminations, retirements, and contract movements.

• Prepare and issue employment letters (e.g., confirmation, extension, transfer, resignation acceptance, retirement, renewal, conversion).

• Coordinate approval workflows with business units and key stakeholders to ensure timely processing.

• Manage and track exit management processes including documentation, clearances, and system updates.

• Maintain proper filing and compilation of employee lifecycle records for audit and compliance purposes.

2. HRIS Administration & Data Management

• Maintain accurate and up-to-date employee records in HRIS (e.g., Workday) including job, compensation, and employment data changes.

• Execute HR system transactions such as employee movements, status updates, and bulk data uploads.

• Ensure alignment and data integrity across HR systems and related platforms.

• Generate employee reports, staff listings, and HR data extracts as required.

• Support HR data audits, system reviews, and process improvement initiatives.

3. Benefits & Employee Services Administration

• Administer employee benefits programs including education sponsorship, staff purchase discounts, and other corporate benefits.

• Manage application, verification, and approval workflows in accordance with company policies.

• Prepare benefits letters, maintain bond records, and coordinate payment processing where applicable.

• Administer flexible work arrangements and special leave programs, including documentation and system updates.

• Maintain benefits records and supporting documentation for audit and compliance requirements.

4. Payroll & Statutory Support

• Support monthly payroll processing activities including employee data validation, movement updates, and payroll input preparation.

• Assist in overtime processing, verification, and reporting submission to Payroll within stipulated timelines.

• Liaise with Payroll team on employee changes impacting salary, allowances, deductions, and final payments.

• Support statutory administration including data preparation and validation for EPF, SOCSO, and PCB submissions.

• Ensure payroll and statutory documentation is properly maintained for reconciliation and audit purposes.