Assistant, Pharmacy

Key Responsibilities

• Assist the Senior Storekeeper in preparing purchase orders and obtaining authorization from the Pharmacist.
• Assist the Senior Storekeeper in generating Goods Received Notes (GRN).
• Attend to emergency calls related to drug requirements.
• Source medications in cases of insufficient stock or emergency requirements during the absence of the Chief Pharmacist, Pharmacist, or Senior Storekeeper.
• Understand and carry out pharmaceutical care in line with the hospital’s Vision, Mission, Core Values, and Objectives.
• Understand the Pharmacy Service’s organizational structure and workflow.
• Attend meetings to discuss issues and matters related to pharmacy operations.
• Follow the FIFO (First In, First Out) method for all transfers and issues, except for emergency items.
• Ensure correct tagging and accurate delivery of goods to the wards.
• Supply stocks to wards and other departments as floor stock according to the set schedule.
• Issue stocks to dispensary and perform computer stock transfers upon request.
• Respond promptly to queries regarding stock availability.
• Maintain proper stock control both physically and in the system.
• Be accountable for consignment items and ensure accurate system entry.
• Verify that all items supplied by vendors match purchase orders or delivery notes in terms of type, quantity, and specification.
• Notify the Senior Storekeeper or Pharmacist of partially completed purchase orders or back-ordered drugs.
• Ensure all items supplied are in good condition with acceptable expiry dates (minimum one year).
• Inform the Senior Storekeeper or Pharmacist of stocks running low or reaching minimum levels.
• Ensure all items received are stored according to their required storage conditions.
• Organize and store goods properly for easy accessibility and optimal space utilization.
• Complete all documentation accurately and promptly, including bin cards, non-conformance reports, and other required forms.
• Enter all transfers into the electronic database accurately and within 24 hours.
• Maintain proper documentation and records of all stock transactions.
• Conduct regular checks on slow-moving or short-expiry items and inform the Senior Storekeeper/ Pharmacist for rotation or exchange.
• Monitor refrigerator temperatures regularly and report any malfunction to the Senior Storekeeper / Pharmacist.
• Participate actively in stock takes organized by the hospital.
• Maintain cleanliness, tidiness, and orderliness of all work areas and store floors to ensure a safe and efficient environment.
• Participate in various committees or activities as assigned by management.
• Perform any other duties as assigned by the Chief Pharmacist or Pharmacist.