Assistant, Purchasing

Job Description

• To be responsible for the purchase of medical and non-medical items, stock and direct request from services / ward.
• Responsible for the services / repair requisition form for medical and non-medical items.
• To ensure the completeness of purchase requisition form upon received
• To prepare the purchase orders and to ensure the correctness of the purchase orders before verification and approval.
• To prepare the purchase order submission to GM, OM and CEO by recording in the log book with reference number.
• To follow up purchase orders and ensure supplies are delivered on time.
• To ensure the purchase order closed within 20 working days.
• To ensure purchase documents are completed in time for verification and submission to Finance Service for payment.
• To ensure all purchase orders were scanned, photocopy and filing properly.
• To ensure pricing and related matters of supplier competitive and ensure the confidentiality.
• To communicate closely with the external supplier pertaining to purchase matters.
• To communicate and liaise closely with internal customers to ensure the satisfaction.
• To replenish the stationery those are in low level.
• To update for the Supplier Evaluation Form.
• To involve in the quarterly stock count.
• To ensure the Quotation obtain as per standard Quotation Requirement of KPJ Healthcare Berhad:
• RM 10,000 and below - min. 2 quotations
• Above RM 10,000 - min. 3 quotations
• Responsible for purchase of Asset which relates with CAPEX.
• To assist with the Supplier Registration in SAP Ariba.

Invoices submission

• To make sure Goods Received Notes posted within 24 hours (weekdays) or 48 hours (weekend)
• To ensure completeness of invoices submission to Finance every month
• To prepare Invoice Listing for every invoice submission to Finance
• To clear unvoiced Goods Received Notes every month

Other functions

• Responsible to inform superior should there be any potential problem or deficiency in the current work system / process.
• To ensure the completeness of 30 hours training per year.
• To assist with the internal & external audit required.

Job Requirement

Education:

Minimum

Minimum qualification of SPM

Preferred

STPM/Diploma from recognized university