Associate - Intellectual Property Administration - Dynamic Team

Administrator for protection, management and administration of company’s intellectual property affairs aimed at supporting NMB’s IP strategy and operations. Also plays a valuable role in supporting NMB’s IP value creation efforts. 

1. Day-to-day administration of NMB’s intellectual property (“IP”) portfolio, including Patents, Utility Innovations, PCTs, Copyrights, Trademarks, Industrial Design, Know How and other forms of IP.
2. Assists in the preparation and filing of IP related documents, ensuring documents are processed in a timely and efficient manner complying with regulations and deadlines. 
3. Maintain accurate and up-to-date records of IP assets, including status, renewal deadlines, international filing deadlines, assignments, and licensing agreements.
4. Collaborate with internal stakeholders to ensure accurate and timely preparation, filing, and prosecution of IP applications; managing correspondence related to IP matters and ensuring timely responses to inquiries.
5. Execute IP financial administration matters including invoice management, vendor management, expense tracking and payment processing of IP services. Alignment with Group Finance to ensure budgets are accurately utilised. 
6. Manage and coordinate the internal reporting and documentation regarding the scope of IP matters, including budgetary allocation and projections, documentation and support materials for internal audits or compliance reviews. 
7. Support transactions involving IP, including due diligence and agreements. 
8. Facilitate internal training sessions to ensure company-wide understanding and adherence to IP policies and procedures.
9. Work closely with cross-functional teams to facilitate the smooth flow of information and ensure that administrative processes align with the organisation’s goals.
10. Assist and support in the development and implementation of the company’s IP strategy.

Qualification and Requirement:

1. Bachelor of Engineering, Science, Law or a related field. Advanced degree or certification in Intellectual Property is preferred. 
2. A minimum of 2 years of relevant professional experience in an IP firm and/or in-house setting and/or universities with experience in nanotechnology, life science and/or biotechnology industry is highly preferred.
3. Significant small and/or large patent preparation and prosecution experience, including familiarity with IP laws (Patent, Utility Innovation, Trademark, Copyright etc.) regulations and practices. 
4. Ability to approach IP creation and protection with a strategic mindset by anticipating future business, competitive and legal risks, and opportunities and offering creative solutions.
5. Excellent research and analytical skills, with meticulous attention to detail.
6. Positive relations with IP agents, industry and government contacts.
7. Strong written and verbal communication skills, with the ability to convey complex information clearly and effectively.
8. Familiar with Microsoft Office 365, SharePoint, Word, Excel and PowerPoint
9. Must possess a good command of spoken and written Malay and English
10. Must maintain a high degree of integrity and confidentiality.

Preferred Skills:

1. Candidates should be innovative, look forward to challenging tasks, be a fast learner and be flexible to accept changes
2. Able to work well with cross-functional teams
3. Have practical experience in commercial aspects of IP such as licensing and monetisation.
4. Demonstrates sound judgment with respect to understanding risks and associated trade-offs combined with strong negotiation skills.
5. Pleasant and having good interpersonal skills