Contract, Workplace Experience Assistant

About Nintex:  

At Nintex, we are transforming the way people work, everywhere.   

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build.  

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people’s curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fueled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.  

About the role:

Provide outstanding administrative support, contributing to the overall success of the Nintex KL Office. This role may be privy to company sensitive information; therefore, confidentiality is an important pillar of this role. 

Your contribution will be:  

Be the “Face” of the Business:

• Greet and assist guests and new hires to ensure a warm and professional experience.


• Maintain cleanliness and order in general work areas and meeting rooms


• Provide day-to-day support to our hybrid-first workforce.


• Work onsite in the KL office at least four days per week.


• Track and maintain office-related task lists to ensure seamless operations.


• Assist the Workplace Experience (WXP) Coordinator in supporting events and cultural initiatives in Singapore and Thailand.


• Liaise with vendors and internal teams to follow up on pending tasks.


• Keep office records, reports, and submissions well-organized and up to date.


• Manage food and beverage orders and restocking for Malaysia, Singapore, and Thailand offices.


• Maintain and update office operations records using tools such as Excel, SharePoint, PowerPoint, and OneDrive.


• Prepare basic reports related to office operations and expenses as required.

Support Workplace Experience & Culture:

• Assist in planning and executing team engagement activities, including setup and cleanup.


• Support initiatives that foster a positive workplace experience and company culture.


• Assist with relocating the team to a new office space, including supporting the decommissioning of the old office, onboarding new vendors, and setting up the new space.


• Ensure office safety standards are met, including managing supplies such as first aid kits.


• Provide general administrative support to the wider office team as needed.


• Support onboarding of new hires, including office tours and staff introductions, serving as a backup to the WXP Coordinator.

To be successful, we think you need:  

• 1 to 2 years of experience in an office environment, preferably in a workplace experience or facilities role.


• CFM (Certified Facility Manager) certification is a plus, but not required.


• A university degree is a plus, but not required.


• Strong verbal and written communication skills in English.

What’s in it for you? 

Our people work in the way that best suits them and their teams - whether at home, in an office, or another place that sparks creativity, focus, and collaboration. Our work environment is such that our people can successfully deliver their work while adequately supporting their lifestyle and preferences. 

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including 

• Global Gratitude and Recharge Days


• Flexible, paid time off policy


• Employee wellness programs and counseling resources


• Meaningful peer recognition and awards


• Paid parental leave


• Invention/patenting assistance


• Community impact, paid volunteer time, and opportunities


• Intercultural learning and celebration


• Multiple tools through which to learn and grow, and an incredible global community 

View more about our benefits here: https://www.nintex.com/wp-content/uploads/2023/01/Global-Perks-and-Benefits.pdf.