Document Controller

The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

Duties and Responsibilities:

• Generation of ASME U1/ U2/ A1 / U4 forms for ASME Jobs based on progress of respective Job No.


• Submission of design documents to DOSH and follow up with DOSH for approval of design.


• Booking of AI / TPI / PMI / Hardness / DOSH for Inspection


• Initial review of MDR for Completed Jobs


• Update of NCR logs / NB Logs / JM PV Logs / Repair Log on a bi-monthly basis


• Update of QA Quality Objective - NCR analysis / NDT Reject on a monthly basis


• Plan and arrange the critical instruments for rental for Hydrotest (pressure Gauges / Temperature Recorders and etc.) when needed for inspection.


• Assist in preparation of ASME / QMS documents.


• Back up and monitor other DC activity (distribute Drawings, Procedure, Update Documents Status, MDR Monthly Status)


• Arranging the new Instruments for QAQC team, as and when required


• Record & prepare letter for QAQC inspection kit Inspector instrument.


• Preparation of Welder continuity records - ASME, AS code, AWS code.


• Expedite with QC for the progressive completion of MDR based on bi-weekly basis.


• Submission and filing of documents related with NB / ASME


• Update of WPS List / Welder List as per the new WPS and a new qualified Welder on a monthly basis.


• Monitoring the calibration records and arrange for calibration for JM instruments on a bi-monthly basis.


• Preparation of PMI procedure per client spec requirements.


• Follow up of NCR close outs and update of NCR File upon close outs on a monthly basis.


• Calibration of densitometer / record in calibration book


• Raising MR and follow up for the purchase of new Step tablet.


• Preparation of Welder Card.


• Preparation and follow up TQ for ASME U1 form details on a bi-yearly basis.


• Update of NDT Level II & Level III documents on a bi-yearly basis.


• RT Film collection and storage with job number wise for every job upon completion.


• Preparation of Vision Test Reports & Eye Test for QC inspectors and NDE level II on a bi-yearly basis.


• Preparation of Questionnaire for NDT Level II & QC Inspectors.


• Storage of MDR Records on a bi-yearly basis.


• Update of List of Codes / Specification on a bi-yearly basis.


• Filing of ASME U1/U2 forms on a bi-yearly basis.


• To take action for client comments on MDR based on specific job requirement.


• Perform other responsibilities associated with this position as may be appropriate under the direction of the Management.

Skills and Experience:

• Preferably Diploma or Technical School background


• At least two years of practical and hands-on experience in document management roles related to engineering, design, and fabrication of process equipment industry i.e ACHE


• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.


• Self-directed and highly motivated.


• Able to work in a fast-paced and deadline-driven environment.


• Detail-oriented, dependable and trustworthy.


• Excellent MS Suite software knowledge and good working knowledge of Adobe Acrobat.


• Familiar with e-Document management systems is an added advantage.