Document Controller - Innovative Company

Job Description

1. To prepare, collect and compile operation & maintenance manuals, equipment and component catalogues, calibration, and test certificates/reports including an update of the plant information/introduction and operation SOP, before the stipulated project handover date. (for all projects incl. both SPV and EPCC projects.
2. Liaison with site supervisors/engineers and sub-contractors to update, verify, and acknowledge monthly site progress evaluation reports for both unpriced and priced versions before the end of every month for submission to the Finance department
3. To compile relevant documents/drawings required for submission to TNB incl. purchase of land documents from land offices, if necessary; complete stamping of relevant application forms with LHDN; ensure survey drawings are stamped and signed by licensed surveyors; hardcover binding of the documents for submission; request and collect both soft and hard copies of the relevant drawings, test reports, etc. from sub-contractors, consultant, testers and/or clients; liaison with TNB officers from different units/departments on acknowledgment of the documents 
4. To compile relevant documents/drawings required for submission to SEDA incl. collection and compilation of engine operation and maintenance manuals, preparation of organization charts and competent person documents through liaison with operation team, compilation of ATPA test results from SCADA and operation team, and preparation of draft report for submission
5. Document compilation for submission to relevant authorities e.g. BOMBA, Local Town Council, etc..
6. Coordination between inter-department to ensure timely delivery of required reports, minutes, drawings, and other necessary documents for all projects
7. Distribute project-related documents to internal teams and inter-department.
8. Keep good records of project documents such as contracts, drawings, letters, memos, site instructions, budget, costing, VO, etc. in physical and digital records.
9. Any ad-hoc task as requested by the Project Management Team.

Competence: (i.e. Minimum Education, Past Experience, Previous Training Attended or Qualification)

• Possess a minimum Diploma, preferably in Engineering or Project Management.
• Minimum 5 years experience as a Project Document Controller.
• Skillful with Ms.Office
•  Familiarity with Project Management 
• Data Organization skills with attention to details
• Able to communicate in English, Bahasa Malaysia, and Chinese 
• Great interpersonal skills and ability to work as a team.