DOCUMENT CONTROLLER - Urgent Position

Role Description
• Assist in the planning, coordination, and execution of projects by liaising with project management, team members, and stakeholders.
• Assist project management to create and manage project documentation, including office plans, meeting minutes, and status reports.
• Coordinate, plan, and monitor (technical) support of documents for internal and external distribution.
• Facilitate document review processes by distributing documents to relevant stakeholders, tracking feedback, and coordinating document approval and sign-off.
• Schedule and organize project meetings, workshops, and presentations.
• Prepare meeting agendas, distribute materials, and document meeting minutes.
• Assist in resource allocation and tracking to ensure that project teams have the necessary tools, equipment, and support for successful project delivery.
• Collaborate with the commercial department to track project expenses and ensure adherence to project budgets.
• Provide general administrative support to the project office, including managing calendars, scheduling appointments, and handling routine office tasks.
• Collaborate with other departments to ensure seamless integration of project activities with organizational goals and processes.

Qualifications
• Bachelor's degree or equivalent
• Proven experience as an Office Support or similar role
• Excellent written and verbal communication skills in English, if you are good at Chinese, we will give priority.
• Proficient in the use of Microsoft Office and other office software
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in record-keeping and data entry
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.