Event Administrator - Urgent Hire

Life at HOC

We are Passionate, Innovative, Trustworthy, Collaborative & Joyful. At HOC, you will have the opportunity to work in a dynamic and challenging atmosphere, delivering impactful outcomes. Additionally, the role is remunerated well in the market.

Let’s start your journey with HOC !!!

Your New Role:

As the Event Administrator, you will be responsible to:

• Provide an excellent event administrative service for the department; recording event data, organising meetings, meeting minutes, invoices, and other correspondence, etc.
• Maintain detailed documentation of the administrative processes relevant to the Events and VIP Team, and department projects.
• Implement systems to record all event data to use for future planning, including research activity to audit and inform future event decisions.
• Manage day-to-day / office related stocks of the Event & VIP team such as stationery and materials, claim forms, etc.
• Arrange for appropriate archiving and maintaining of documents.
• Work collaboratively with colleagues to coordinate procedures and sharing of best practice.
• Undertake such other tasks as may be reasonably expected within the scope and grade of the post.
• Work collaboratively to help and support colleagues in the delivery of events as required under the supervision of the Event Director.

For This Role, You Will Need:

• Previous experience as an Administrative Officer, Administrator, or other related administrative role.
• Significant experience of organising office procedures.
• Good practical experience with office management software like MS Office.
• Strong problem-solving and organisation skills.
• Highly self-motivated, takes initiative, and can work with minimal supervision. 
• Excellent written and verbal communication skills (English) with close attention to detail. Able to communicate in with client with Mandarine.