Executive, Accounts Payable

JOB SUMMARY

We are seeking a detail-oriented Accounts Payable Executive with responsibilities in basic inventory tracking and costing. The ideal candidate will play a key role in processing supplier invoices, managing vendor accounts, and supporting cost tracking for recycled precious metal inventory. This position bridges finance and operations and is critical in maintaining the accuracy of cost and stock data for a high-value, commodity-driven business.

JOB RESPONSIBILITIES

1. Accounts Payable

• Process and verify supplier invoices with 2-way matching (Payment Voucher or Expense Claim Form and invoice or supporting documents).
• Schedule and execute payments in line with payment limits via overseas offshore bank accounts.
• Make remittances via internet banking platforms and input entries into the accounting system.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain up-to-date vendor master data and transaction records.
• Assist with expense claim processing. Handle e-invoicing tasks in compliance with Lembaga Hasil Dalam Negeri (LHDN) requirements, including validation, portal submission, and troubleshooting of rejected invoices.
• Assign expenses to the correct cost centres and maintain payment control in accordance with payment limits.
• Perform other duties as required by management, including ad hoc assignments.

2. Inventory tracking and costing

• Updating of Inventory movements.
• Track Cost of Goods Sold (COGS).
• Reconcile Accounts Payable with Inventory Records.

3. Reporting & Compliance

• Prepare aging reports, AP schedules, and basic costing summaries.
• Support internal and external audits with relevant documentations.
• Participate in month-end closing, ensure timely posting of accruals and inventory cost adjustments.

JOB QUALIFICATIONS & REQUIREMENTS

• Diploma or Degree in Accounting, Finance, or a related field.
• 2 - 4 years of experience in Accounts Payable; experience in manufacturing or recycling is a plus.
• Familiarity with inventory / costing processes and ERP systems.
• Proficiency in Microsoft Excel with attention to detail and analytical thinking.
• Strong attention to detail and problem-solving skills.
• Ability to work in a fast-paced, high-value transaction environment.
• Familiarity with Deskara and AutoCount accounting system will be an added advantage.
• Ability to maintain supporting spreadsheets in Excel for internal tracking and reporting.