EXECUTIVE - ADMIN & OPERATIONS - Rapid Progression

POSITION SUMMARY

• Achieve Management’s corporate vision and business objectives for the Group.
• Fostering and developing to improve profitability through careful strategic planning and positioning in the appropriate markets, or to enhance the operation of the business, position or reputation effectively.

ESSENTIAL FUNCTIONS

• Application Processing: Receive, review, and process factoring applications submitted by clients.
• Documentation Verification: Verify the accuracy and completeness of documentation provided by clients, including invoices, purchase orders, and credit applications, executed legal documentation and other relevant documents (i.e. notice of assignments) and fulfilment of conditions of approval prior to activation of facility.
• Factoring Agreement Preparation: Assist to liaise with the lawyer to prepare factoring agreements outlining the terms and conditions of the arrangement, including advance rates, fees, and recourse provisions.
• Client Communication: Communicate with clients to gather necessary information, clarify details, and address any questions or concerns related to factoring agreements.
• Invoice Verification: Verify the authenticity and validity of invoices submitted for factoring, ensuring compliance with agreed-upon criteria and eligibility requirements.
• Funding Coordination: Coordinate the funding process for approved factoring transactions, ensuring timely and accurate disbursement of funds to clients.
• Collateral Management: Monitor and manage collateral documentation, including accounts receivable and purchase orders, to secure factoring transactions and mitigate risk.
• Payment Processing: Process payments received from clients, applying funds to outstanding invoices and reconciling accounts accordingly.
• Reporting and Analysis: Prepare regular reports on factoring portfolio performance, delinquency rates, and client creditworthiness to support decision-making and risk management.
• Cross-Functional Collaboration: Collaborate with other departments, such as sales, finance, and compliance, to ensure effective coordination and alignment of credit administration activities with overall business objectives.
• Customer Service: Provide responsive and professional customer service to clients, addressing inquiries, resolving issues, and fostering positive relationships.
• Assist Superior to maintain a reporting format for finance, management and statements to clients.
• To execute any other duties as and when required by Management or immediate superior.

*Important Note: This Job Description is not exhaustive and the management reserves the right to add, delete or replace the responsibilities in this JD from time to time. 

 PERSON SPECIFICATION

(Minimum requirements to competently perform the job, NOT the specifications of the person currently holding the position)

Education: Must possess at least a Post Graduate Diploma, bachelor’s degree in finance/Banking/Accounting/Marketing/Business management or equivalent.

Experience: Minimum 1-3 years of experience in the related field 

KSA’s (Knowledge, Skills & Ability): Must be business driven with good planning, presentation project execution skills. Dynamic, service-orientated with good leadership and multi-tasking responsibilities.