Executive, Administration (Facilities) - Fast Hire

Responsible for the overall support of admin functions in corporate office for the group.

Responsibilities

• Responsibility for the operation, maintenance and management of buildings, land, equipment, and related devices.
• Responding to complaints, emergencies, and crisis situations.
• Completing tenders, searching for potential suppliers.
• Conducting meetings with suppliers, negotiating terms of contracts.
• Perform preventative/scheduled maintenance tasks on a regular basis.
• Coordinate renovation & relocation.
• Coordinate and execute Asset Listing, Tagging, Transfer and Disposal.
• Coordinate motor vehicle maintenance & disposal.
• Coordinate and maintain up-to-date Repair & Maintenance, Assets & Stocks Lists, perform periodical stock counts & related Reports.
• Handling back-office operations, dispatch services, comparison, monthly billing, etc 
• Maintain strict level of Confidentiality, Integrity & Security on tasks assigned and information received.
• All the functions above are not comprehensive. Additional tasks may be added from time to time.

Requirements

• Preferably at least 4 years relevant working experience.
• Working knowledge of facilities related matters, able to solve related problems with minimum assistance.
• Solid project management skill
• Working knowledge of managing preventive maintenance tasks.
• Diligent, high accountable level and attention to detail and accuracy.
• Willing to work after office hours, weekends and public holidays if the need arises, and able to be on standby.
• Result-oriented team player.
• Capable to think beyond and work independently.
• Preferably physically dexterous and agile.
• Good written and verbal communication skills.
• Computer literate (Word, Excel).