Executive Assistant

WORQ is a flexible-office and community company, with products in coworking spaces, community app, enterprise solutions and looking to grow its offerings to better service and innovate the real estate market. As an innovation firm in this industry, WORQ is a venture capital-backed startup invested by Cradle, 500 Start-Ups, Phillip Capital, Space Matrix ( a sister company of Jungle Ventures ), as well as private investors from Goldman Sachs and Temasek. Winning 5 awards including, Voted the Best Coworking Space of Malaysia by the Malaysia Rice Bowl Startup Awards in 2017, Coworker Member’s Choice Award winner in 2018, Outstanding Incubator / Coworking Space Winner in 2018, Coworker Member’s Choice Award winner for Kuala Lumpur category in 2019 and Coworker Member’s Choice Awards winner with 100,000 sqft of space and growing, housing over 281 companies, we have been able to fuel collaboration on a scale never seen before in Malaysian entrepreneurship history. 

WORQ’s fast growth in a sustainable manner has garnered the continued support and investment from the VC world including its latest third round of financing completed amidst COVID-19 with backing from seven follow-on investors, signifying investor confidence in its potential. Its sustainability and risk management is bar none and endorsed by six of the major banks in Malaysia extending loan offers to WORQ, passing the stringent risk test of traditional banks. With a strong base, WORQ is poised to capitalize on the fast-growing flexible office market to reach its vision of making people prosper by working together. It's a massive dream, and we're working passionately to fulfill it. We can't do it alone though - this is where you come in.

Job Description:

• Assist the CEO & CFO in managing their day-to-day agendas, including planning and organizing schedules, appointments, and meetings.
• Coordinate all aspects of travel arrangements, including booking flights, accommodations, and transportation.
• Support the preparation and organization of internal and external meetings, ensuring all logistics are handled efficiently.
• Maintain confidentiality regarding company operations and sensitive matters.
• Help organize and maintain filing systems and company databases.
• Take meeting notes and prepare summaries, ensuring key points and action items are documented.
• Participate in and assist with team-building and community engagement initiatives.
• Provide general administrative support to various departments as required.
• Manage occasional personal tasks and errands for the executives, ensuring smooth workflow.

Requirements:

• Candidate to possess minimum STPM / Diploma or equivalent
• 1-2 years of experience as a personal assistant would be advantageous
• Fresh graduate & entry level applicants are welcome to apply
• Computer literacy in Google Workspace and Microsoft Office (i.e Word, Excel and PowerPoint)
• Excellent interpersonal and written and oral communication skills
• Flexible and possess the ability to adapt to the changing and varied work arrangement
• Ability to handle multiple tasks while staying organized
• Self-motivated and have the ability to handle pressure with minimal supervision
• Excellent self-discipline
• Possess own transport and a valid driving license & willing to travel within the Klang Valley areas due to the nature of the job that requires physical presence on-site