Executive Assistant cum Office Admin

Administrations Documentation and Reporting

• Attending high-level meetings with country leaders and taking the minutes for executing/following up on the action items.
• Assist in negotiating, communicating, and coordinating with cross-department and external customers.
• Strategically organize meetings, events, and tasks to optimize their Executive's time and keep productivity on track.

Documentation and Reporting - Support business success by mechanism enhancement and execution

• Create a report/dashboard by fiscal period and prepare the presentation for the country leaders with the summarizing skill to make the country leaders can get the key point immediately.
• Assist country leaders in annual budget planning to ensure the budget is aligned with the business plan and responsible for verifying whether the budget is in control.
• Researching various topics to provide information an insight to the country leaders.

Support business success by mechanism enhancement and execution 

• Lead cross-department/reginal team projects to support country leaders in organization operations and ensure the project performance is aligned with expectations.
• Ensuring the implementation of organizational management mechanisms works and based on the situation provides suggestions to adjust the organization's discipline for country leaders.
• Leverage the resource from HQ to the regional sales team to ensure operations continued smoothly.
• Serving as a contact for Sales team to assist/implement various projects related to the business processes.

Support Office Administrative

• Oversee daily office operations and ensure the office environment is professional and efficient.
• Manage office supplies, equipment, and inventory.
• Coordinate maintenance and repair of office equipment and facilities.
• Coordinate and manage staff travel arrangements, including booking flight tickets, arranging accommodations, purchasing travel insurance and ensuring smooth travel logistics.
• Manage company licensing processes and ensure compliance with all regulatory requirements.
• Implement and maintain office policies and procedures.

Ad-hoc

• Assisting in and managing cross-departmental communication.
• Handling unexpected urgent issues.

Basic Qualifications: 

• Master’s degree
• Fluency in written and verbal English
• A minimum of 5 years’ experience in Accounting, Finance, and Business Management related
• Data processing, General Accounting acknowledgement