Executive Assistant - Rapid Progression

Responsibilities:

• Calendar management & prioritization
• Travel management: juggle complex and fluid international travel schedules, end-to-end
• Meetings & conferences: Organise meetings of all sizes, from 2 participants to 200, including all meeting logistics and agenda management
• Expenses management: ensure timely and accurate expense reports are submitted
• Accounts payable management: ensure incoming invoices are approved and processed in a timely manner, and checked against budget plans where appropriate
• Coordination across the executive team: work with other Executive Assistants to ensure calendars & events are seamlessly coordinated. Share best practices where appropriate.
• Maintain absolute discretion & confidentiality at all times
• Be a professional and friendly “public face” for the executives supported

Education, Skills & Experience:

The ideal candidate will:

• Have excellent oral and written communication skills and be proficient at MS Office suite
• Be fluent in English
• Have supported senior executives in a fast-moving environment, preferably in the financial industry
• Have excellent organizational skills
• Have experience working in a multinational environment (multiple offices, time zones, cultures)
• Be able to work under time pressure, with accuracy
• Have a positive attitude and a pleasant disposition
• Enjoy a fast pace and constantly changing priorities