Executive Assistant to CEO

Our
client is a global multinational logistics company, bring logistics solutions
to help their customers build a resilient supply chain.

Role
Summary:

In this role,
you will provide comprehensive executive and administrative support to Senior
Management by managing schedules, coordinating meetings, facilitating
communication, and ensuring the efficient execution of business priorities
while maintaining a high level of professionalism, confidentiality, and
operational effectiveness.

Responsibilities:

·        Executive
& Management Support

o   Manage
and coordinate Senior Management schedules, meetings, business commitments, and
travel arrangements to ensure effective prioritization of business activities.

o   Coordinate
internal and external meetings, including preparation of agendas, presentation
materials, meeting papers, recording of meeting minutes, and follow-up on
agreed action items.

o   Attend
and coordinate management meetings, prepare accurate meeting minutes, monitor
action items, and follow up with Heads of Departments (HODs) and relevant
stakeholders to ensure timely execution of management decisions and directives.

o   Screen,
prioritize, and manage correspondence, emails, telephone calls, and other
communications on behalf of Senior Management.

o   Act
as a key liaison between Senior Management and internal departments, business
partners, clients, government agencies, and external stakeholders.

o   Maintain
confidentiality of sensitive information and business matters at all times.

·        Business
Coordination & Project Support

o   Coordinate
and follow up on management directives, action plans, and strategic initiatives
to ensure timely execution and completion.

o   Monitor
and track departmental deliverables, projects, and key assignments, providing
regular updates to Senior Management.

o   Facilitate
communication and coordination across business units to ensure alignment of
priorities and objectives.

o   Assist
in the planning, coordination, and execution of special projects and business
initiatives assigned by Senior Management.

o   Undertake
research, gather relevant information, and provide administrative support for
business planning and decision-making purposes.

·        Reporting
& Documentation

o   Prepare
management reports, business presentations, briefing papers, and other
documentation required by Senior Management.

o   Assist
in compiling information and preparing materials for management meetings,
business reviews, and corporate presentations.

o   Ensure
proper maintenance, filing, and safekeeping of confidential corporate records,
reports, and documentation.

o   Monitor
deadlines and ensure timely submission of reports, documents, and action items.

·        Stakeholder
& Event Coordination

o   Coordinate
meetings, visits, and engagements involving Senior Management and external
stakeholders.

o   Support
the planning and execution of corporate events, management meetings,
conferences, and stakeholder engagement activities.

o   Build
and maintain effective working relationships with internal and external
stakeholders to facilitate smooth business operations.

·        General
Administration

o   Manage
travel arrangements, accommodation bookings, and related logistics for Senior
Management.

o   Ensure
efficient administrative support and office coordination for Senior
Management's daily operations.

o   Perform
other duties, assignments, and ad-hoc tasks as directed by Senior Management
from time to time.

Requirements

• Bachelor’s
  Degree in Business Administration or related field.
  
• Experience
  in supporting C-Level executives.
  
• Ability
  to handle confidential information with discretion.
  
• Experience
  working with senior executives and external stakeholders.
  
• Excellent
  organizational and time-management skills.
  
• Strong
  written and verbal communication abilities.
  
• Proficient in Microsoft Office applications,
  particularly PowerPoint, Excel, Word, and Outlook.
  
• Ability
  to multitask and prioritize effectively.
  
• Problem-solving
  skills and proactive mindset.