Executive Assistant to CEO

Job Summary:

The Executive Assistant/Personal Assistant to the CEO/MD will play a critical role in streamlining their schedule, ensuring smooth operations, and enhancing productivity. The ideal candidate will have excellent organisational and communication skills, a keen eye for detail, and the ability to work independently. This role involves coordinating with internal stakeholders, managing communications, and handling a variety of administrative tasks.

Key Responsibilities:

• Schedule Management: Maintain and organize the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication: Handle all correspondence, including emails, phone calls, and written communication, ensuring timely and accurate responses.
• Stakeholder Coordination : Act as a liaison between the CEO/MD and internal stakeholders, ensuring effective communication and coordination.
• Meeting Support : Prepare agendas, take minutes, and follow up on action items from meetings.
• Documentation : Draft, review, and manage documents, reports, and presentations as required.
• Event Planning: Organize and coordinate events, meetings, and conferences, both internal and external.
• Project Management : Assist in planning and executing various projects, ensuring deadlines are met and deliverables are achieved.
• Administrative Tasks : Perform general administrative duties, including filing, photocopying, and office organisation.
• Confidentiality : Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Qualifications:

• Minimum of 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably supporting senior executives in a structured organisation.
• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Skills:

• Exceptional written and spoken communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Professional demeanour and ability to maintain confidentiality.
• Proven ability to manage multiple projects and deadlines.

Personal Attributes:

• Proactive and self-motivated with a strong sense of initiative.
• Excellent interpersonal skills and ability to build relationships with stakeholders at all levels.
• Problem-solving mindset with the ability to anticipate needs and provide solutions.
• Flexible and adaptable to changing priorities and demands.