Executive Assistant to Director (F&B) - Rapid Progression

We are a fast-growing F&B Restaurant Chain looking for innovative, positive-minded, hardworking, super-organized, efficient, forward-thinking problem-solvers with exceptional interpersonal skills and attention to details. We built and grew a hospitality brand with one simple idea: to create a place where people can belong. SOUL Society is a leader within the food and business industry, nurturing and building the current and next generation to become leaders in their own right.

The Soul Society Group began in 1996, opening its first outlet SOULed OUT brand as a small neighbourhood café in Mont Kiara. With a coquettish menu featuring a mix of familiar favourites and an astute beverage list, it won many hearts with its easy and familiar personality. An eclectic mix of Local, Western and Northern Indian food and beverages make it a place for friends and family to foster the spirit of friendship and camaraderie. Now we are running 8 different outlets under different house brands named SOULed Out, WIP & HUBBA HUBBA located around the Klang Valley golden triangle area, Bangsar, Desa Sri Hartamas, Mont Kiara, Pavilion Bukit Jalil, Genting Highlands & Kota Kinabalu. SOUL Society’s food, ambience, events, and philosophy reflect the ways of life and identities of the world around us—yours, included. Cultivating a feeling of warmth and a sense of belonging within our restaurants starts with creating that very same atmosphere with our people; a culture that is growth-oriented, inclusive, and diverse, where everyone cannot just find their voice, but also their sense of belonging and purpose. Our team dreams and thinks big, and we have a myriad of career opportunities for you to explore. More than a decade on and having served over 3 million patrons, the Group has matured into an assured personality with a fun-loving spirit. After all, encounter with Soul Society it is ‘as good as a hug’."

Job Description:

The Executive Assistant to the Director of the Food & Beverage (F&B) Department plays a pivotal role in providing comprehensive administrative support to the director and ensuring the efficient operation of the department. This role requires a high level of professionalism, discretion, and attention to detail, along with a strong understanding of F&B industry dynamics. The Executive Assistant will collaborate closely with the director, assisting in administrative tasks, facilitating communication, and contributing to the smooth functioning of F&B operations.

Key Responsibilities:

Administrative Support: 

Provide proactive and confidential administrative support to the F&B director.

Communication Management: 

Serve as a primary point of contact for internal and external communications, screening and directing inquiries as necessary. Draft, proofread, and edit correspondence, presentations, and reports on behalf of the director.

Documentation and Reporting: 

Prepare and maintain documentation, reports, and presentations related to F&B operations, including budget reports, performance metrics, and operational plans.

Project Assistance: 

Assist in the planning, coordination, and execution of F&B projects and initiatives. This may involve liaising with internal teams, external vendors, and stakeholders to ensure timely delivery and successful outcomes.

Data Management: 

Maintain accurate and up-to-date records, databases, and files relevant to F&B operations. Assist in gathering, analyzing, and presenting data to support decision-making processes and strategic planning.

Event Management: 

Support the planning and execution of F&B-related events, such as promotional activities, and special functions. Coordinate logistics, manage RSVPs, and ensure seamless execution.

Continuous Improvement: 

Identify opportunities for process optimization and efficiency gains within the F&B department. Proactively propose and implement solutions to enhance productivity and operational effectiveness.

Qualifications:

• Proven experience as an executive assistant or administrative assistant, preferably in the food and beverage industry.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Knowledge of F&B industry trends, terminology, and best practices is highly desirable.
• Discretion and professionalism in handling confidential information and sensitive matters.
• Adaptability and a willingness to learn and grow in a fast-paced, dynamic environment.
• Strong interpersonal skills, with the ability to build positive relationships and collaborate effectively with diverse stakeholders.

EMPLOYMENT BENEFITS:
• Work with one of Malaysia's well-established Food & Beverage group
• Opportunities for growth and personal development as we expand our business
• Discounts on food & beverage
• Medical Coverage/ Staff meal provided
• Network with Well-known Brands
• Employee Dividend Scheme

Soul Society is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. If you are interested to join Soul Society’s growing team, submit your application to us! If you are the type that thrives to be part in creating another piece of our history, here is an opportunity to join one of the most talked-about Food & Beverage groups in town. We provide a stimulating and challenging environment with excellent prospects for career development. ……and we have fun while doing it!