Executive Assistant - Urgent Hire

Core Competency Requirements:

• Possession of an Executive Master of Business Administration (EMBA) or a degree in Law, Architecture, Engineering, Education, or Property Development.
• Ideally, a background of studying abroad, preferably in the United Kingdom / USA, and from a prestigious institution.
• Proven experience as an executive assistant or in a similar role with exposure to strategic planning. A minimum of 10 years of working experience is preferred.
• Strong project management skills with the ability to positively influence others to ensure timely project completion.
• Energetic, presentable, self-motivated, disciplined, and performance-driven. Must be able to work independently.
• Demonstrated ability in effective record-keeping, task/project management, follow-up, and timeline management with departments, senior management, and other stakeholders.
• Effective organization skills, strong in communication, and the ability to thrive in a dynamic and fast-paced environment
• Excellent written and oral communication skills in English. Native proficiency is an added advantage.
• Good working knowledge of MS Excel, Word, PDF, and PowerPoint.

Responsibilities:

• Prepare insightful summaries and data analysis to support executive-level decision-making.
• Compile meeting agendas, draft meeting minutes, official letters, board papers, and meeting presentation materials. Follow up on the action points from meetings on behalf of the Chairman.
• Assist the Chairman in implementing and completing departmental work plans. Coordinate and communicate with various departments and all levels of staff on matters directed by the Chairman.
• Monitor project progress and influence the managers and department heads to ensure accurate and timely task completion. Remind the Chairman of task deadlines to drive company progress.
• Plan and organize events, meetings, and conferences related to the projects and key tasks 
• Anticipate challenges and proactively address issues to support the Chairman in decision-making. Collaborate with other executives and teams to resolve problems and ensure smooth operations.
• Conduct research on industry trends, market conditions, and competitive landscapes to keep the Chairman well-informed.
• Assist in coordinating strategic planning activities, including the development and execution of strategic initiatives.
• Review the quality of work completed with the project team regularly to ensure it meets project standards.
• Maintain a high level of confidentiality regarding strategic discussions and decisions.
• Carry out special assignments, ad hoc functions, and related duties as directed by management.

A remuneration package and position title will be offered based on the skill and experience in similar fields.