EXECUTIVE - Career Growth Potential

MAIN RESPONSIBILITIES:
 

To provide general administrative support to the Financial Controller and Finance Division, as well as assistance to the Financial Project Management Department and its functions.

TASKS:
 

Finance Division Admin
1. Calendar Management: Scheduling appointments and meetings for the purpose of Finance Division.
2. Travel Arrangements: Making travel arrangements including booking flights, hotels and transportation for business trips related to Finance Division.
3. Correspondence: Manage incoming and outgoing correspondence, including emails, letters and phone calls, ensuring timely responses. Maintain a contact list.
4. Document Management: Organizing and maintaining electronic and physical filing systems including confidential documents and records for the purpose of Finance Division.
5. Meeting Support: Assisting the Finance Division with meeting preparation such as creating agendas, preparing meeting materials and taking meeting minutes.
6. Confidentiality: Maintaining strict confidentiality of sensitive information and ensuring compliance with data protection regulations.
7. Administrative Support: Providing general administrative support such as answering phones, greeting visitors and handling other ad hoc tasks as needed by the management.

Financial Project Management
8. To assist the Head of Financial Project Management Department to ensure projects for Finance Division are carried out in effective and efficient manner with appropriate process, timeline, user training and within budgeted amount including among others cloud ERP, automation and digitalization; transfer pricing documentations; and securing approval from external stakeholders (bankers, fund managers, MOF, state water operators), where required.
9. To assist the Head of Financial Project Management Department in ensuring compliance with standard operating procedures and policies as well as make improvement where necessary.
10. To assist the Head of Financial Project Management Department in ensuring compliance with PAAB’s authority limits set.
11. Performing other tasks as instructed from time to time by management and/or immediate supervisor.

REQUIREMENTS:
 

• A minimum of a Diploma in Politics/ Economics /Social Science/ IT/ Digitalization is required;
• Three (3) or more years of experience in Finance is necessary;
• Proficiency in the use of MS Office suite, including MS Excel, MS Word and MS PowerPoint is essential;
• Proficiency in spoken and written English and Bahasa Malaysia is required;
• Excellent report writing, presentation and public speaking skills are essential;
• The candidate should possess good leadership attributes and be energetic;
• Being self-motivated, analytical, resourceful and having strong integrity are important qualities; and
• A good working attitude and willingness to travel are expected.