Executive, Centralized Payroll & Budget

Payroll Processing

1. Execute monthly payroll processing in line with internal cut-off schedules and pay dates.

2. Receive and validate payroll inputs (e.g., new hires, terminations, leave, attendance, overtime, allowances, expense).

3. Maintain accurate employee data in Workday and i-Net systems, including salary structures and position details.  

Allowances & Adjustments

4. Verify and process claims for approved overtime, shift allowances, on-call, case incentives, and other payments including expense claim.

5. Ensure proper supporting documentation and eligibility criteria are met for all claims.  

Statutory Compliance

6. Calculate and submit statutory deductions (EPF, SOCSO, EIS, PCB) and ensure timely payments to relevant authorities.

7. Support annual EA form preparation and income tax reporting.  

Reconciliation & Reporting

8. Perform regular payroll reconciliations to identify and resolve discrepancies. 9. Related payslips and ensure distribution to employees.

10. Assist in preparing payroll reports for internal use and external audits.

11. Assist in annual budget processing, tracking and monitoring

Communication & Support

12. Address and resolve employee payroll queries via HR Helpdesk and Hospital HR Liaisons.

13. Communicate payroll updates and statutory changes to relevant stakeholders.  

Audits and Payments

14. Involve with internal and external audits for the respective Hospital/ Company.

15. To upload salary, statutory bodies and any other payments in the banks and follow up with the directors for the approval.  

Others

16. Involve with preparation, planning, and follow-up of budget for the KPJ Group.

17. Any other duties/tasks assigned by superiors.