Executive (General Administration)

Administrative Assistants (Administration & Office Support)

Demeanour, Qualifications, Knowledge and Skills Required

The ideal candidate’s demeanour and approach to life and work should be as follows:

• Biscuit-loving, fun-loving, optimistic, innovative, energetic, aspirational, tech-savvy, and eager to learn with a hearty zest for life, specifically humble, open, fearless and yet possessing a little edge to think and go out of the box;
• A good listener, trustworthy, reliable, honest, accountable, collegial, well-groomed and professional;
• Proactive, resourceful, detail oriented, well-organized, self-directed, and able to thrive in high-pressure situations;
• Appreciative and respectful of diverse cultures, abilities, genders, and different worldly belief systems.

Major Duties and Responsibilities

The successful candidate will be responsible for:

• Providing administrative support to ensure Company’s office operations and the general administration run smoothly and efficiently.
• Arranging in-house guard deployment and ensuring the security of the factories.
• Ensuring the cleanliness of factory compound, offices, canteen, washrooms, meeting rooms, fitness room, staff hostels, Company’s vehicles and other Company’s facilities. This includes ensuring the common touchpoints, public areas and Company’s vehicles are sanitised regularly in times of COVID-19 pandemic as well as updating and keeping the sanitisation records accordingly. 
• Arranging and managing despatch, driver-related services, Company’s cars and transportation for work purposes.
• Arranging the maintenance of Company’s facilities including hostels and Company’s vehicles according to the SOPs and managing inventory of Company's facilities including conducting a regular stock take.
• Ensuring the Company’s licenses, vehicle insurance and road tax are renewed in a timely manner.
• Arranging and managing booking requests of meeting rooms and Company’s cars according to the SOPs.
• Making accommodations and flight reservations for the employees and visitors.
• Safeguarding and keeping the office and hostel keys.
• Checking and processing staff reimbursement claims according to the handbook and SOPs.
• Checking and processing staff business name card requisition.
• Preparing and providing internal training for General Administration team members.
• Handling internal and external audits and ensuring audit findings and non-conformance to be closed in a timely manner.
• Assisting in dealing and liaising with government departments and contractors for works carried out within factory compounds and hostels related to landscaping, waste collector, canteen, etc.
• Assisting in organizing Company’s major functions and events.
• Assisting in the work arrangement of factory visits.
• Undertaking any and all other duties and responsibilities as so instructed by the superior and/or Company.

Qualifications and Skills Required

The ideal candidate will have/be:

• A least possess a Bachelor’ Degree in Business Studies/ Administration/ International Business/ Management or equivalent, with at least 2 years of working experience in relevant field,
• Strong ability to work independently with minimal supervision and also be a good team player where frequent collaboration across functional teams is necessary.
• Strong and clear demonstration of self-confidence, self-starter attitude, positive attitude and outgoing.
• Good interpersonal skill and able to work well with people.
• Good organisation skills, leadership skills, time management skills, multi-tasking skills and problem solving skills.
• Good people management skills, able to facilitate the implementation of organisational changes and motivate others to effect changes efficiently.
• Good communication skills and able to communicate effectively with all level of employees in the organization.
• Computer literate, proficient with Microsoft Office suite and other relevant software or application.
• Occasionally to work long hours and on the off days as and when required. 
• To be based in Alor Gajah, Melaka.
• To possess own transport. 

Only shortlisted candidates will be contacted via email for an interview.

It took us quite awhile to get to where we are today; 35 years in fact. We started sharing our love through our delicious and delightful biscuits since 1985. We’ve always been known as the biscuit brand with the humble and kind girl as its logo.

And now it’s time for a change and a makeover. Over the last 35 years, while we have retained much of humble disposition, we have also grown more open, braver, and funnily more human. Open because we have grown to share our love to over 80 different countries. Braver because we want to be better and inject more fun and playfulness in biscuit makers. More human because we have learned that biscuits are more than just a culinary delight; biscuits are about people. They are about making connections, breaking barriers, and building bridges.

Following this perspective, we have revamped our entire brand look, feel and experience. Julie, our trademark icon, now looks confidently up, into the future and towards her next aspirational adventure. The colourful rays that emanate from her marks the brand's incredible zest for life. We ask you to join her. Look up, smile, put on your best energy, grab a pack of your favourite Julie’s Biscuits, and join her in her amazing adventure.

It took us quite awhile to get to where we are today; 35 years in fact. We started sharing our love through our delicious and delightful biscuits since 1985. We’ve always been known as the biscuit brand with the humble and kind girl as its logo.

And now it’s time for a change and a makeover. Over the last 35 years, while we have retained much of humble disposition, we have also grown more open, braver, and funnily more human. Open because we have grown to share our love to over 80 different countries. Braver because we want to be better and inject more fun and playfulness in biscuit makers. More human because we have learned that biscuits are more than just a culinary delight; biscuits are about people. They are about making connections, breaking barriers, and building bridges.

Following this perspective, we have revamped our entire brand look, feel and experience. Julie, our trademark icon, now looks confidently up, into the future and towards her next aspirational adventure. The colourful rays that emanate from her marks the brand's incredible zest for life. We ask you to join her. Look up, smile, put on your best energy, grab a pack of your favourite Julie’s Biscuits, and join her in her amazing adventure.

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