Executive, Retail Property Management Admin (Tenancy)

Job Description:

• Review and execute of all documentation in relation to tenancy matters, including letters of offer, tenancy agreements and such other agreement as required.
• To coordinate and communicate on all tenancy administrative processes including liaising with related solicitors, insurance agents, authorities and within internal department.
• In charge of documentation in term of filling, maintain, update outlets' records and tenancy information in the SharePoint.
• Preparation of documents relating to tenancy for both new outlets and renewal of existing tenancies - reminder letters, tenancy renewal notifications to the Landlord for expiring tenancies, expiry / termination letters etc. 
• Renewal Management and ensure that renewal letters / tenancy agreements are duly signed within the stipulated time frame, basic negotiation with the landlord on the renewals, relocation, closure and operational matters. 
• Functions include tenancy data management, data entry for new sites acquisition and existing properties, tenancy and rental administration, negotiation and follow up with the landlords on the finalisation of agreements and payment related matters.
• Develop and maintain good relationship with landlords / property owners and provide support on all leasing related matters.
• Monitor rent payments to ensure adherence to deadlines and promptly address any deviations.
• Other ad-hoc duties as assigned.

Job Requirements:

• Possess at least Bachelor's Degree / Diploma in Business Studies / Administration / Property Management or equivalent
• At least 3 years of working experiences in tenancy administration, retail property management or similar.
• Knowledgeable in legal terms and leasing administration skills
• Good communication and writing skills in English & Bahasa Malaysia
• Competent with using MS Excel, Word and PowerPoint.