Executive Secretary / PA to Executive Chairman & President

Executive & Administrative Support

• Oversee and manage the Executive Chairman & President’s schedule, ensuring effective prioritisation of meetings, travel, and strategic commitments.
  

• Organise and coordinate internal and external meetings, including the preparation of agendas, briefing materials, and post -meeting follow -ups.
  

• Serve as the primary point of contact, professionally screening calls, correspondence, and requests with discretion and sound judgement.
  

• Prepare, review, and manage official correspondence, presentations, and reports on behalf of the office.
  

Governance & Board Coordination

• Assist in the preparation, compilation, and distribution of papers for Board, Board Committee, and senior management meetings as required.
  

• Monitor action items, resolutions, and key deliverables to ensure timely completion and follow -through.
  

• Maintain accurate records, documentation, and filing systems in compliance with corporate governance and audit standards.
  

Stakeholder & Office Coordination

• Coordinate and liaise with internal leadership, business units, and external stakeholders, including regulators, advisors, and strategic partners.
  

• Manage protocol -related matters, official visits, and high -level engagements.
  

• Facilitate effective communication between the Executive Chairman & President’s Office and the wider Group.
  

Travel & Logistics

• Coordinate complex travel arrangements, including itineraries, visa applications, accommodation, and engagement briefings.
  

• Ensure all travel documentation, briefing materials, and background notes are prepared in advance of scheduled engagements.
  

Confidential & Special Assignments

• Manage and safeguard highly sensitive information with the highest level of confidentiality and discretion.
  

• Conduct research and support special projects and ad -hoc assignments as directed by management.
  

• Track key deadlines, strategic initiatives, and high -priority projects to ensure timely progress and delivery.
  

Key Accountabilities

• Ensure the smooth and efficient day -to -day operations of the Executive Chairman & President’s Office.
  

• Coordinate executive deliverables accurately and within required timelines.
  

• Manage stakeholder engagements and protocol matters with professionalism and discretion.
  

• Safeguard confidential and sensitive information at all times.
  

• Coordinate tasks and projects involving internal and external stakeholders engaged by the Executive Chairman.
  

• Support and execute special assignments as directed, in line with a collaborative team environment.
  

• Demonstrate flexibility and mobility, including availability to work beyond normal office hours when required, such as evenings, weekends, public holidays, and official functions.
  

• Perform any other duties as assigned by the superior in support of business and operational needs.
  

Requirements