Executive, Strategic Sourcing

KEY ACCOUNTABILITIES :

Supplier Onboarding & Registration

1. Process supplier registration requests via SAP Ariba, validating document
& information completeness and accuracy prior to submission for approval.
2. Maintain and update supplier profiles, documents, and classifications
within the SAP Ariba system.
3. Coordinate with suppliers and internal teams to resolve onboarding
queries and ensure timely processing.
Monitor supplier onboarding status and escalate issues or delays to the Senior
Executive.

Supplier Performance Management
1. Collect and consolidate supplier performance data from internal
stakeholders for KPI monitoring
2. Assist in preparing supplier scorecards and performance review
presentation materials.
3. Coordinate communication with internal teams and suppliers during
performance review cycles.
Support follow-up actions on corrective action plans for underperforming
suppliers.

Supplier Risk Management
1. Gather supplier risk information and update risk data
2. Monitor and flag changes to supplier risk indicators for timely review by the
Senior Executive.
3. Assist in preparing risk assessment documentation, checklists, and
reports.
Ensure supplier compliance documents (e.g., licences, certifications) are
current, complete, and accurately reflected in the system.

Administrative & Reporting Support
1. Compile data and prepare reports, presentations, and dashboards to
support management review and decision-making.
2. Maintain accurate filing, documentation, and audit trail of supplier
management records.
Coordinate meetings, prepare agendas, and record minutes for Supplier
Management meetings and review sessions.

JOB SUMMARY :
1. Support the supplier onboarding and registration process via SAP Ariba, ensuring completeness and accuracy of supplier submissions and documentation.
2. Maintain and update supplier records, profiles, classifications, and documents within the SAP Ariba Supplier Lifecycle and Performance (SLP) module.
3. Assist in supplier performance management activities including data collection, KPI monitoring, and preparation of performance scorecards.
4. Support supplier risk management activities by gathering data, updating risk information, and monitoring supplier risk indicators via SAP Ariba Risk Management.
5. Collect data from various internal and external sources to conduct supplier market analysis supporting procurement decisions.
6. Conduct market research, identify potential suppliers, and assess supplier capabilities in alignment with KPJ Healthcare Berhad's procurement requirements.
7. Build and maintain professional working relationships with suppliers and internal stakeholders.
8. Prepare meeting agendas, compile reports and presentation slide decks, ensuring content and design adherence to KPJ templates.
9. Actively participate in meetings and discussions related to Supplier Management functions.
10. Perform related work and any ad-hoc clerical tasks as and when required by the Senior Executive or superior.
 

JOB REQUIREMENTS :

1. Bachelor's Degree in Supply Chain Management, Business Administration,
Procurement, or a related field. Fresh graduates with relevant internship
experience are encouraged to apply.

2. Minimum 1 to 2 years of working experience in procurement, supply
chain, or a related administrative role.
3. Exposure to SAP Ariba or other e-procurement and supplier
management systems is an advantage.
4. Experience in supplier data management, vendor administration, or
procurement operations is preferred.
5. Internship or working experience in healthcare or public sector
procurement is an added advantage.

Special skills required
1. Working knowledge of SAP Ariba or equivalent e-procurement and
supplier management systems.
2. Good analytical and numerical skills with strong attention to detail and
accuracy.
3. Proficient in MS Office applications including Excel, PowerPoint, and
Word.
4. Good communication skills in both English and Bahasa Malaysia
(spoken and written).
5. Ability to manage data accurately and maintain well-organised
documentation and filing systems.
6. Willingness to learn and adapt to a fast-paced and process-driven
procurement environment.