Facilities Coordinator cum Receptionist

Key Performance Measures Competencies
. Candidate must possess at least a Diploma / Bachelor's Degree in Facilities Management/ Building
Maintenance/ Administration or equivalent.
. Working experience and exposure to Health, Safety and Environment (HSE) requirement and
minimum understand of local statutory requirement in Facilities & Property Management, Project
in manufacturing will be an advantage.
. Well versed in MS Office (e.g Words, Excel etc).
. Must have basic corporate environment, particularly in administration knowledge.
. Required language(s): English & Bahasa Malaysia
. Excellent written, verbal communication and good presentation skills.
. At least 3 years of working experience in the related field is required for this position.
. Approachable, strong organizational and interpersonal skills.
. Positive approach to meeting client needs.
. Work experience in a corporate environment or with a third-party service provider.
. Result oriented and able to work under pressure to meet tight deadlines
Roles and Responsibilities
Maintain all office facilities such as AV Equipment, Electrical Appliances, A/C to ensure ready to use & etc.
. Coordinate on all the outsource soft services such as cleaning services, pest control services and
other vendor to ensure SLA.
. Coordinate all the WPS related equipment Preventive Maintenance accordingly.
. Site EHS Management Representative (Waste Management) responsible for arrangement,
preparation, on-site support, documentation & etc.
. Main coordinator with Vendor / Contractor/Service provider on site and so forth.
. Responsible for Server Room operation including communicate, arrangement & support on site
with service provider internal IT, TM, all related vendors & etc.
. Ensure all the office facilities including Training Room & Meeting Room in a great condition with
proper maintenance.
. Become as a part of WPS Audit Representative, to facilitate on-site support, office asset Team,
internal credit collection team, all government agency & etc.
. Support Security surveillance System monitoring, communicate with service provider, internal
access dept. & etc.
. To ensure all the consumables such as A4 papers, toner, cartridge all in order and communicate
with vendor for repair, supply delivery & etc.
. Maintain, track, filing storage all the document under the Record Retention Management
. Assist in phone Installation, stocking record keeping, escalate to Voice Team any issue arise & so
forth.
. Ensure workstation ready and safe for existing/new user including chair, drawer, cubicle keys
record, fabricate loss keys, change new & etc.
. Space Management – continuously updating employee seating arrangement and update in the
client’s system.
. Communicate with the client’s Credit Collection, courier service, processing, record, process for
delivery of invoices & cheque.
. Able to provide minor repair- (where applicable) when needed.
. Responsible for PO issuance for WPS stationaries & etc.
. Mailroom responsibilities including letter’s collection from building’s PO Box, mail & parcel
distribution, facilities bill payment & etc.
. To assist Front Desk task in the event of Front Desk officer not available including all related door
access applications.

Location:

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.