Facilities Executive - Hiring Immediately

Company Background

OUJI SEIYAKU (M) SDN. BHD. proudly stands as a vital part of the Whealth Lohmann Group, a multinational force in the fast-moving consumer goods (FMCG) industry, with a global footprint encompassing Europe, Southeast Asia, and Oceania, with a presence in countries such as China, Germany, Singapore, Malaysia, Taiwan, Indonesia, Thailand, Vietnam, Australia, Japan, Korea, and Dubai.

Our unwavering commitment revolves around providing consumers with an extensive array of premium-quality products that cover a broad spectrum of categories, including household care, personal care, and hygiene care. Within the market, our esteemed portfolio boasts a collection of highly-regarded brands, including but not limited to Walch, Dynamo, Fab, arFUM, KA, and fresh HY.

As a Facility Executive, you will play a vital role in the efficient operation and maintenance of our facilities. You will be responsible for overseeing the day-to-day management of our physical spaces to ensure they are safe, functional, and conducive to our organization's operations. This role requires a keen attention to detail, strong organizational skills, and the ability to effectively communicate with various stakeholders.

Key Responsibilities

Facility Maintenance:

• Conduct regular inspections of facilities to identify maintenance needs and ensure compliance with safety regulations. 
• Coordinate repairs and maintenance tasks, including plumbing, electrical, HVAC, and general building upkeep.
• Develop and implement preventive maintenance schedules to minimize downtime and prolong the lifespan of equipment and facilities.

Space Management:

• Manage space allocation and utilization to optimize efficiency and meet the needs of employees and visitors.
• Coordinate office reconfigurations, renovations, moves, and expansions, ensuring minimal disruption to operations.
• Maintain accurate records of space allocations and inventory of furniture, equipment, and supplies.

Safety and Security:

• Implement and enforce safety protocols and procedures to ensure a secure and hazard-free environment.
• Oversee emergency preparedness plans and conduct regular drills to ensure readiness.
• Collaborate with security personnel to monitor access control, surveillance systems, and respond to security incidents.

Vendor Management:

• Liaise with external vendors, contractors, and service providers to procure necessary supplies and services.
• Negotiate contracts and service agreements to obtain competitive pricing and ensure quality service delivery.
• Monitor vendor performance and address any issues or discrepancies in a timely manner.

Budget Management:

• Assist in the development and management of the facility budget, tracking expenses and identifying cost-saving opportunities.
• Prioritize spending to align with organizational goals and maintain fiscal responsibility.
• Prepare regular reports on budget performance and variances for review by management.

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, Engineering, or related field preferred.
• Experience in managing renovation projects is a MUST.
• Proven experience in facility management or a related role, with knowledge of building systems and maintenance best practices.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams, external vendors, and contractors.
• Knowledge of safety regulations and compliance requirements related to facilities management.

Additional Requirements

• Flexibility to respond to emergencies or address issues outside of regular business hours, as needed.
• Willingness to undergo training and certification programs to enhance skills and stay updated on industry best practices.
• Ability to lift and move heavy objects and perform physical tasks as required in a facility setting.