Facilities Manager - Career Growth Potential

About Wesley Methodist School Penang International:

With a long standing heritage of more than a century since 1891, we are well known for our academic excellence and transforming lives with our exceptional all-rounded education based on Christian Mission School ethos and values. Established in 2018, WMSPI is entering its sixth year in operation, offering Early Years, Primary (Key Stage 1&2), and Secondary (Key Stage 3 & 4) education. We deliver the Cambridge International curriculum that is internationally recognized. 

We invite individuals to join our team of committed and dedicated staff to fill the following vacancy:

Vacancy Position   : Facilities Manager 

Job Purpose 

The Facilities Manager ensure the smooth running of the school's facilities, ensuring effective methods are put into place so that there is an attractive and vibrant environment for learning and ensuring effective management of the site at all times including during the school holidays. 

Key Duties & Responsibilities 

1. Building and Facilities Maintenance 

• Maintain, upkeep and ensure building and facilities are in safe operating condition 
• Maintain furniture and fittings of the school 
• Monitor, assess and review external contractors employed on site 
• Carry out regular monthly inspections on school buildings, grounds and submit report 
• Prepare proposals for costs for the various maintenance and repair task in liaison with finance manager. 
• Coordinate, installs, repair and inspect equipment, facility components and building as when necessary.

2. Cleanliness 

• Ensure a clean internal environment of the school premises for a conducive learning experience 
• Plan and enforce cleaning procedure and duty roster for workers 
• Check on daily areas of the school are cleaned 
• Monitor, maintain and upkeep inventory of cleaning tools, equipment and materials 

3. Health and Fire Safety Co-ordinations 

• Ensure all areas of the school conform to current health and safety legislation
• Ensure health and safety records are kept and monitored (fire alarm tests, sprinkler, test etc.) 
• Ensure activities of all areas of the school conform to current fire safety legislation 
• Ensure visual checks of firefighting equipment are carried out regularly.  
• Ensure maintenance of fire logbook. 
• Plan, instigate and maintain records of fire practices and alarm tests. 

4. School Events/Functions 

• Review weekly events with Manager /Senior Principal
• Arrange and coordinate the ground staff to prepare function rooms/places for events 
• Inform security and ensure tight security maintained for any over-night activities 

5. Security 

• Ensure a safe environment for the stakeholders of the school 
• Managing and supervising the overall activities of the security personnel 
• Plan and administer duty roster 
• Oversee security procedures 
• Manage coordination of parking and pick-up and drop-off of students 
• Monitor vehicles movements 
• Ensure security policy and procedures are adhered to by all staff and visitors 
• Scheduled audit of guard control books and activities 
• Report unusual/suspicious activities carried out in school

6. Line managing site staff in the following area:

• Staff performance
• Hiring of staff
• Communication with staff
• Staff attendance 

7. Any other duties and responsibilities as may be assigned from time to time. 

Essential Specification (Must-have)

1. Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Engineering (Mechanical) or equivalent.
2. Required language(s): English, Bahasa Malaysia
3. At least 5 Year(s) of working experience in the related field  
4. Required Skill(s): Good communication skill and knowledgeable in M&E
5. Positive attitude towards work
6. Self-disciplined and self-motivated
7. High level of attention to details and accuracy
8. High level of time management and ability to work with conflicting priorities.
9. Proficient computer skills in Microsoft Word, Excel and Outlook.

 Desirable Specification (Added advantage)

• Experience in property/facility management
• Knowledge of building and construction
• Knowledge and understanding of Occupational Safety and Health Act (OSHA)

Safeguarding Commitment

Wesley Methodist School are committed to safeguarding and promoting the welfare and safety of our students and expects all staff members to share this commitment.

School website:https://penang-international.wms.edu.my/