Finance Coordinator - Accounts Payable

Bookkeeping & Small Practice Accounting (Accounting)

A valuable member of the Finance team by assisting with the processing of invoices and statements. Promotes the desired work culture around the five core values of Trust, Integrity, Respect, One Team and Service of the Hotels Group and the brand ethos.

PRIMARY RESPONSIBILITIES

Key Responsibilities

2. Ensure all invoices have the appropriate documentation attached and approvals prior

to processing payment.

3. Verify all items on purchase orders, receiving records and invoices of the suppliers.

4. Verify all items on the returned merchandise and credit notes of the suppliers

5. Daily interface invoices from purchasing system / posting to accounting system.

6. Prepare the payment voucher for all invoices and credit note of the supplier.

7. Prepare cheques/online payment for all invoices and transmit for signature to Director of

Finance with payment voucher and all necessary supporting documents.

8. Prepare cheque run for approval on a weekly basis.

9. Record all payment vouchers.

10. Maintain a filing system for accounts payable records.

11. Reconcile supplier statements with established records and report any discrepancies

12. Prepare F&B invoices daily interface reconciliation with general ledger.

13. Assist in preparing the accruals journal at month end for regular suppliers and deliver

dockets not paid.

14. Performs various special projects as requested and assigned by management

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