Front of House Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Front of House Coordinator

• Answer and route telephone calls promptly and professionally.

• Manage the reception area and front-of-house meeting rooms, ensuring a consistently clean, tidy, and welcoming environment.

• Maintain the overall appearance and presentation of the front-of-house space to reflect a professional and positive first impression.

• Welcome and register visitors, announce them to relevant personnel, and maintain visitor registration records.

• Manage the recording and updating of the office closure message as required.

• Oversee office closing procedures, including relevant signage and end-of-day checklists.

• Ensure Astro subscriptions and daily newspapers are managed and distributed promptly.

Meeting Room & Space Management

• Oversee meeting room bookings and coordinate with IT for AV support.

• Manage room scheduling via Appspace including visitor and staff check-ins, dashboard monitoring, and resolving room conflicts in a timely manner.

• Proactively deconflict meeting room clashes and communicate resolution to affected parties.

• Maintain and update the meeting directory on the main floor and manage the digital display on Level 28.

• Support emergency preparedness activities, including participation in drills and coordination of evacuation-related activities.

Travel & Logistics Coordination

• Arrange ground transportation for fly-in visitors, ensuring timely coordination of airport transfers and local travel.

• Support staff travel coordination as needed.

General & Ad Hoc

• Perform any other duties and ad hoc responsibilities as assigned from time to time.

Location:

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.