FSS Associate II

Job Summary

The Senior Accounts Payable Specialist in the Shared Service Centre is responsible for overseeing end-to-end AP operations, ensuring accurate and timely processing of invoices, payments, and reconciliations across multiple entities. This role also plays a key part in process improvement, audit compliance, and supporting period-end closing activities while maintaining strong internal controls and stakeholder collaboration.

Key Responsibilities

• Manage and review invoice processing, including PO and non-PO invoices, ensuring accuracy and compliance with company policies.
• Oversee vendor payment cycles (including scheduled and urgent payments) to ensure timeliness and completeness.
• Perform and review AP reconciliations and resolve discrepancies promptly.
• Handle and respond to AP-related inquiries across APAC entities, ensuring timely resolution and maintaining strong stakeholder relationships across different regions.
• Support and lead month-end and year-end closing activities, including accruals, AP aging review, and reporting.
• Ensure proper documentation and audit readiness, including compliance with internal controls, SOX requirements, and financial policies.
• Handle complex or escalated AP issues and provide resolution.
• Collaborate with internal stakeholders (procurement, finance controllers, requesters) and external vendors to resolve inquiries efficiently.
• Monitor AP KPIs (e.g., invoice cycle time, aged balances, pending issues) and drive continuous improvement initiatives.
• Support system enhancements, process standardization, and automation projects (e.g., SAP, Coupa, payment platforms).
• Provide guidance and training to junior AP team members and support knowledge transfer activities.

Key Requirements

• Bachelor’s degree in Finance, Accounting, or a related field.
• Minimum 2–4 years of Accounts Payable, preferably in a shared service environment.
• Proficiency in Mandarin (reading, writing, and speaking) is required to support Mandarin-speaking stakeholders.
• Strong knowledge of AP processes, including invoice processing, payment cycles, and reconciliations.
• Experience with SAP system is preferred.
• Advanced proficiency in MS Excel.
• Strong understanding of internal controls, audit requirements, and compliance standards.
• Excellent problem-solving skills with strong attention to detail and accuracy.
• Strong communication and stakeholder management skills.
• Ability to effectively prioritize tasks, meet tight deadlines, and work both independently and collaboratively within a team.

What We Offer:

• A dynamic and supportive work environment.
• Hybrid working mode.
• Opportunities for professional growth and development.
• Exposure to regional finance operations and cross-border collaboration.