General Admin Clerk

About Our Client: 

Get ready to be part of an exhilarating journey with a company that's making waves in the F&B industry in Northern Region. Our client, a pioneer in Taiwanese cuisine in Sungai Petani, is swiftly growing their network of outlets and revolutionizing the dining experience. Their restaurants radiate warmth and a homely atmosphere, offering a uniquely inviting environment. With a strong focus on food supply and production, they're setting new standards and pushing boundaries in the industry.

Connect with our client's CEO to experience their values firsthand. Join an innovative environment with ample growth opportunities. Elevate your career and help redefine the culinary scene with them.  

About The Role: 

As a General Admin Clerk, you will be responsible for bookkeeping, data entry using SQL, handling staff salaries, arranging payments, invoicing, managing purchase orders, and document handling. Additionally, you will act as a liaison between restaurant managers and the CEO for approval processes, ensuring accurate financial records, data integrity, payroll processing, and effective communication between stakeholders. 

Key Responsibilities: 

Bookkeeping

• Maintain Accurate Financial Records: Maintain accurate financial records by tracking all company transactions, ensuring they are up-to-date and well-organized. 
• Input Data into the SQL Accounting System

Human Resources

• Payroll Processing and HR Task: Assist in processing the company's payroll, which involves calculating wages, deducting taxes, and ensuring timely and accurate payments to staff.   

Financial Transactions

• Handle Payment: Handle the arrangement and processing of payments for the company, ensuring timely and accurate processing to avoid disruptions in business operations. 

Invoicing and Purchase Orders

• Prepare and Issue Invoices: Prepare and issue invoices to customers or clients for goods or services provided by the company. 
• Manage Purchase Orders: Be responsible for managing purchase orders (POs). 

Liaison Duties

• Act as a Point of Contact: Be a central point of contact for restaurant managers seeking approvals from the CEO, facilitating communication and ensuring requests are properly documented. 

Requirements: 

• Minimum SPM or equivalent educational qualification. 
• Proven experience in using the SQL accounting system. 
• Previous experience in a similar administrative role. 
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Fluent in Mandarin speaking and writing as you will deal with Chinese counterparts.

Skills and Competencies: 

• Attention to Detail: Ensuring accuracy in data entry, financial transactions, and document management. 
• Organizational Skills: Ability to manage multiple tasks, maintain organized records, and prioritize workloads effectively. 
• Communication Skills: Strong verbal and written communication skills for interacting with colleagues, customers, and external partners. 
• Time Management: Ability to manage time effectively, prioritize tasks, and meet deadlines. 
• Information Technology Literacy: Abilities to use intermediate functions of the Microsoft software and other licensed products to accomplish work efficiently and effectively. 

Nice-to-Have:   

• Previous experience in an administration. 
• Prior experience with the SQL accounting system.  

Our client places a high value on attitude and a willingness to learn in a fast-paced environment. They offer abundant opportunities for growth and development within the business. If you're ready to be part of an ambitious, people-oriented team, we'd love to hear from you!   

EA License: JTKSM1333