GENERALIST HR - Innovative Company

Recruitment – Office Staffs, Security Guards & Drivers

• Sourcing candidates via recruitment agencies and job online advertisement
• Manage the recruitment process and ensure candidates fit the role and company culture.
• Assist in the full hiring process of employees, including recruitment, interviews, verifying work-history and references, and tracking of new possible candidates; conducting and analysing exit interviews; and recommending changes.
• Help with new-hire procedures, including organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons
• Direct all hiring and training procedures for new employees.
• Reviewing & updating job descriptions for all positions regularly.
• Liaise with all branches’ HR administrator to measure employee retention and turnover rates

HR Management – Office Staffs, Security Guards & Drivers

• Work directly with and report to the HR manager regarding all HR endeavours.
• Support HR manager in educating employees on and enforcing company policies
• Regularly meet with employees for progress reviews and assessments, discussing any problems or grievances they may have.
• Dispute settlements according to labour law, Company rules & compliance guidelines
• Work with HR Manager to strategically plan HR initiatives that will benefit the company and encourage more efficient and beneficial work from employees
• Monitor employee progress and stay abreast on company climate and culture, ensuring it stays positive and productive.
• Coordinate and direct work activities for supervisors and employees.
• Foster cross-functional relationships and ensure supervisors and employees are properly connected.
• Promote a positive and open work environment where employees feel comfortable speaking up about issues.
• Manage and supervise other HR staff, ensuring they are assigned and carry out proper tasks.
• May have to travel frequently among branch locations to attend meetings and recruit employees
• Make sure all health and safety regulations are followed.
• Understand and adhere to all pertinent labour laws.

HR Administration – Office Staffs, Security Guards & Drivers

• Handling administration of all contract labour.
• Preparing and submitting all relevant HR letters/documents/certificates/ attendance as per the requirement in consultation with the management.
• Maintain the company’s calendar and schedule any meetings the HR manager requires
• Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
• Execute all employee termination procedures, including advising employees on their rights and any benefits they are entitled to.
• Process and follow up appointments, reassignments, promotions, and other HR decisions which generate personnel administration actions in a timely and thorough way, being sensitive to the human dimensions involved and tailoring actions accordingly
• Liaising with all government agencies to ensure adherence to compliance laws and regulations.
• Make sure all employee records are filed correctly and kept confidential.
• Review, update and maintain proper filing such as employees’ medical insurance policies
• Liaising with SOCSO for any workplace accident happens and insurance claims.
• Liaising with third parties to get latest information for example like insurance agencies and recruitment agencies
• Review departmental budgets Miscellaneous
• Planning of company events or activities on occasions by management’s approval.
• Organising training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties.
• Support any other special projects the HR manager needs assistance with.
• Handle and manage GPS Tracking System. (Troubleshoot issues with related person, make sure operation smoothly and assists in educate internal logistic team and other related departments)
• Arrange and record meeting. (monthly& quarterly – drivers meeting, production meeting and etc)
• Keep tracking on security patrolling system and report if any issues arise.
• Perform any other ad-hoc assignments as when assigned or required.