Head of Administration, Operations And Human Resource

Administration

• Oversees the admin team.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Experience in comprehensive administration support such as office management, staff welfare, event organization, procurement, travel management, fixed and asset management, SOP/policy etc.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• To work with Admin Team to ensure the office process flow and functions are organised.
• Perform any other duties and responsibilities as specified when required by the management/Director.

HR Operations Management

• Overseeing the full employee lifecycle, from recruitment and onboarding to performance management and learning and development.
• Partnering with managers to provide guidance on employee relations, conflict resolution and other HR-related matters.
• Maintaining compliance with all relevant employment laws and regulations.
• To liaise with government statutory bodies for legal and administration requirements.
• To support in the handling of disciplinary issues, complaints, grievance in accordance to Company policies and rules.
• To provide Human Resources advice to the Director so the company can make sound decisions.
• Perform any other duties and responsibilities as specified when required by the management/Director.

Information Technology (IT)

• Develop and execute a comprehensive IT strategy, aligning it with the companys overall objectives and goals.
• Manage IT team and admin team in fostering a culture of continuous improvement in the office need along with identifying technology needs and providing innovative solutions to enhance operational efficiency.
• Manage the IT budget, ensuring cost-effective use of resources.
• Lead the company to modernize IT infrastructure, implement new systems, and improve existing ones along with IT team.
• Perform any other duties and responsibilities as specified when required by the management/Director.

Company Secretary

• To ensure requirements by Directors are communicated to external Company Secretary.
• Monitoring and complying with statutory and regulatory deadlines as per Company Secretary advise.
• To follow up and compile the necessary documentation for Directors and Shareholders review and signatory.
• Perform any other duties and responsibilities as specified when required by the management/Director.

Finance

• To oversee Finance Team along with Finance Manager.
• To assist the Director to review cashflow and budget along with making sure payments are executed on time avoiding penalty.
• Seeking Directors approval of all relevant payments and payroll.
• To gather relevant information for the Director in support of decision making.
• To connect with Bankers and lead any bank application related to the company.
• To support project team with relevant project applications related to finance and project.
• Perform any other duties and responsibilities as specified when required by the management/Director.

Others

• To work with Director and Project Team in leading and supporting The Construction Industry Development Board (CIDB) for the company and to ensure all certification, qualification and requirements are met.
• To work with Director and Project Team in leading and supporting Ministry of Finance (MOF) of the company and to ensure all certification, qualification and requirements are met.
• Perform any other duties and responsibilities as specified when required by the management/Director.

Job Requirements

• Previous experience as a Personal Assistant, Office Manager, or similar role is required with experience overseeing Office Operations, HR & Admin, Finance & Co-Sec etc.
• Strong organizational and multitasking skills.
• Detailed and meticulous in completing tasks.
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality in handling office matters.
• Ability to work independently and take initiative.
• Flexible and able to take on novel or ad-hoc tasks
• Valid drivers license and reliable transportation (must have own car).
• Ability to converse in English, BM & Mandarin.

Remuneration

• Up to MYR 15,000

Consultant in Charge

• Rodney Chong | [email protected] | 016 838 2188

• Travel Allowance RM 250 Per Month
• Hospitalization Insurance
• AL: < 5years - 15 days, >5 years - 19 days
• Medical Claim: Maximum RM3,000 per year
• Free Parking
• HP Claim: Capped at RM150 per month