Head, Purchasing

MAIN DUTIES AND RESPONSIBILITIES

• Responsible for the execution of the daily operations of the Purchasing Services. 
• To develop, implement and review the services standards, guidelines, policies and procedures in conformance with the hospital Policies and Procedures. 

• Establish, execute and maintain a supplier relationship and evaluation process to measure effective supplier performance and compliance.  

• To ensure the supply of products complying with the user requirement. Report discrepancies and non-conformance.   

• Timely monitor pricing update of items according to the Hospital markup formula or the recommended price. 

• To oversee the stock turnover for medical supplies is within the target limit. 

• To comply with the appropriate LOA assigned to the respective stakeholders. 

• To involve in planning, management and justification of the budget and resources utilization of the Purchasing Services 

• Periodic quarterly stock count and monitor on stock expiry date as well as trend of movement. 

• To develop, establish and continually upgrade the system of Purchasing Services in accordance with the overall goals and objectives of hospital. 

• To develop and review the organizational structure of the services, job description and responsibilities of all purchasing personnel. 

• Plan and coordinate on-going training programs and work assignment for purchasing personnel.  

• To plan, direct and coordinate the activities of the services to facilitate smooth workflow and quality services. 

• To constructively participate in Head of Services or other intra-/ inter-services meetings. 

• To prepare and maintain reports / records of various statistics as directed and submit to management in a timely manner. 

• To plan and review staffing requirement. Conduct interview of new staff with Human Resource Services. 

• To assess and conduct probationary and annual performance appraisal for Purchasing personnel. 

• To plan, develop, implement and evaluate effective and continuing staff development programs such as staff orientation, in-house and external educational programs. 

• To ensure conformance to all policies and procedures and/or Hospital Accreditation Standards, Guidelines, Relevant Acts, Regulations by-Laws and statutory requirement are adhered to and records maintained, if and when these programs are implemented. 

• Responsible and accountable to carry out all activities directed by the Management. 

• Maintain strict confidentiality of any information encountered during the course of your duty in accordance with the Personal Data Protection Act 2010. 

QUALIFICATIONS REQUIRED 

MINIMUM PREFERRED 

• Diploma in Business Administration or 
• Purchasing Management or equivalent 
• At least 3-4 years related working experience.   

EXPERIENCE REQUIRED 

MINIMUM PREFERRED 

• More than 5 years related working experience. 
• Diploma or Degree in Business Administration/Purchasing Management plus years of Hospital experience. 

PERSONAL CHARACTERISTICS 

• Skilled in developing long-term procurement strategies aligned with organizational goals, inspiring and guiding the purchasing team, upholding ethical standards and transparency, and using strong analytical skills to assess market trends and supplier performance for informed decision-making.