Hostel Admin Assistant - Urgent Hire

The Admin and Hostel Assistant plays a pivotal role in overseeing and supervising the company's hostel facility, ensuring it provides a safe, comfortable, and harmonious living environment for staff. This role involves various responsibilities, including administration, legal compliance, disciplinary matters, and community-building initiatives.

Key Responsibilities:

1. Management of Company Hostels:

• Provide overall supervision of the hostel facility.
• Ensure that the hostel meets the needs and preferences of staff.
• Continue the search for new hostels to meet the facility requirements.

2. Administration Work:

• Handle administrative tasks related to the hostel, including housekeeping, safety and health measures, and security protocols.
• Enforce rules and regulations within the hostel premises.

3. Legal Compliance:

• Ensure that the dormitory complies with all legal requirements for accommodation, including those outlined in Act 446.

4. Disciplinary Matters:

• Manage disciplinary issues for staff residing in the hostels.
• Conduct investigations, provide counseling, and take necessary actions in line with company policies.

5. Enforcing Rules and Regulations:

• Ensure residents adhere to the dormitory's rules and regulations.
• Propose appropriate actions for any violations.

6. Facility Monitoring:

• Regularly inspect and monitor the condition of kitchen and hostel facilities.
• Report any maintenance issues to the relevant departments for prompt resolution.

7. Employee Support:

• Address staff concerns related to hostel living conditions, including facilities, transportation, and cleanliness.
• Coordinate with the HR department to facilitate necessary arrangements.

8. Communication:

• Maintain open and effective communication with employees based on information from HR and safety personnel.

9. Record Keeping:

• Maintain accurate records of hostel occupants.
• Provide necessary information to relevant HR functions as required.

10. Community Building: - Develop and implement activities and programs to foster a sense of community and harmony among hostel residents. - Promote cleanliness.

11. Maintenance Liaison: - Collaborate with the Maintenance Department to ensure timely maintenance and repair work in the hostels.

12. Ad Hoc Assignments: - Demonstrate flexibility and willingness to take on additional tasks as needed to support the efficient operation of the hostel.

13. Administration Assignments: To provide support for administration tasks for the Human Resources and Personnel Development department.

Qualifications:

• Diploma in a relevant field preferred.
• Proven experience in accommodation management.
• Knowledge of relevant legal requirements and safety standards.
• Strong communication and interpersonal skills.
• Ability to handle disciplinary matters with fairness and professionalism.
• Organizational and problem-solving skills.
• Flexibility and adaptability to changing demands.