HR, Admin & Operation Assistant - Urgent Role

Duties & Responsibilities:

• Answering screening and forwarding incoming phone calls
• Provide basic and accurate information in person and via phone/email
• Perform other clerical receptionist duties such as filing, photocopying, etc
• Order front office supplies and keep an inventory of stock
• To do the E auto transaction for all branches.
• To activate and monitor the GPS for all branches.
• To monitor and update AEON application/ transaction records.
• To register vehicle insurance for new customers and renew insurance & road tax for existing customers (Kuching branches).
• To maintain records of business transactions for licenses, applications, agreements, insurance or etc.
• To perform Purchase Order/ Service Order for Motorcycles, Used Car, Spart parts, GPS, Office Stationery/ Office Fitting, Repair & Maintenance or etc
• To relieve staff on leave for respective departments when needed.
• To perform stock take for branches if and when required.
• To maintain and update HR records.
• To update employee’s leave record & medical claim / fee record.
• To keep track of the attendance of employees.
• To prepare advertisements for vacant staff positions.
• To schedule the interview sessions with candidates.
• To perform general clerical tasks.
• To update renewal schedule for insurance, road tax, trade license, etc.
• To update new & resigned staff records.
• To prepare correspondence.
• To update the organization chart, AGM.