HR & Admin Executive

Key Responsibilities:

Human Resources:

• Manage the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.

• Maintain and update employee records such as attendance, leave, and personal information in HR systems.

• Prepare HR-related documents including offer letters, confirmation letters, and termination documents.

• Support monthly payroll processing by collecting attendance and leave data.

• Assist in the implementation of performance appraisal cycles and maintain relevant documentation.

• Organize and support employee engagement activities and internal communications.

• Ensure HR operations comply with Malaysian labor laws and company policies.

• Handle employee relations, addressing inquiries and resolving minor grievances.

Administration:

• Oversee office administration including procurement of office supplies, vendor management, and facility maintenance.

• Handle administrative documentation such as contracts, licenses, and renewals.

• Coordinate travel arrangements, hotel bookings, and logistics for management and staff.

• Support management with administrative reporting and other ad hoc operational needs.

• Ensure the office environment is well-maintained and conducive to productivity.

Qualifications & Requirements:

• Education: Bachelors degree in Human Resource Management, Business Administration, or a related field.

• Experience: Minimum 35 years of experience in HR and administrative functions (fresh graduates are not eligible).

• Language Proficiency: Must be proficient in Mandarin, English, and Bahasa Malaysia (spoken and written).

• Skills Required:

  • Sound knowledge of HR processes and Malaysian employment laws.

  • Proficient in Microsoft Office applications and HR management systems.

  • Excellent communication and interpersonal skills.

  • Strong organizational and multitasking abilities with attention to detail.

  • High level of integrity, confidentiality, and professionalism.

Working Conditions:

• Working Hours: Monday to Friday, 8:30 AM 5:30 PM

• Work Arrangement: Office-based