HR Assistant Manager

Company Background

We are representing our client a well-established automotive components manufacturer specialising in plastic parts and assemblies for leading OEM customers. The company is part of a reputable public listed group on Bursa Malaysia, offering a stable environment with strong governance, structured processes and long-term growth opportunities.

• Work Location: Seksyen 15, Shah Alam
• Group Insurance (GPA and H&S)
• Outpatient Medical Coverage
• Special Ocassion Allowance

Job Summary:

To support the Senior HR Manager in managing end-to-end human resources operations in a unionized manufacturing environment, ensuring compliance with Malaysian labour laws, Collective Agreement (CA), and company policies, while maintaining harmonious industrial relations and effective people management.

Key Responsibilities

1. Industrial Relations & Union Matters

• Act as a key liaison between Management and Union representatives.
• Assist in the administration, interpretation, and implementation of the Collective Agreement (CA).
• Handle grievances, disciplinary issues, and domestic inquiries in accordance with CA and Employment Act 1955.
• Assist in managing disputes, investigations, and documentation for Industrial Relations cases.

2. Employee Relations & Discipline

• Advise line managers on disciplinary procedures, counselling, warnings, and performance issues.
• Ensure disciplinary actions are conducted fairly, consistently, and in compliance with company policy and labour law.

3. HR Operations & Compliance

• Oversee day-to-day HR operations including Attendance & leave administration, Attendance & leave administration, Shift work & overtime compliance, Contract management.

4. Recruitment & Manpower Planning

• Support manpower planning for production and support functions.
• Coordinate recruitment activities including sourcing, interviews, and onboarding.
• Work closely with production managers to fulfill manpower requirements while adhering to headcount budgets.

5. Payroll & Compensation Support

• Work closely with Payroll team to ensure Accurate payroll processing, Overtime, allowances, shift differentials, and union-related benefits are correctly applied
• Assist in salary review, bonus, and incentive administration in line with CA and company guidelines.

6. Training & Development

• Identify training needs in collaboration with department heads.
• Coordinate training programs including safety, compliance, and skills development.
• Maintain training records and support HRDF / training grant claims where applicable.

7. HR Reporting & Administration

• Prepare HR reports on Headcount, Turnover, Absenteeism and Disciplinary Cases.
• Maintain accurate HR documentation and employee files (physical & digital).
• Support HR audits and internal/external inspections.

8. Foreign Worker Management

• Coordinate and manage matters relating to foreign workers, including recruitment, onboarding, renewal, and repatriation processes.
• Liaise with government authorities (e.g. Immigration, Labour Department, embassies, medical centres, agents) to ensure compliance with regulatory requirements.
• Monitor work permits, visas, passports and medical examinations, ensuring timely renewal and proper documentation.

Key Requirements

Education

• Bachelors Degree in Human Resource Management, Business Administration, or related field.

Experience

• 5–8 years of HR experience, preferably in a unionized manufacturing environment.
• Hands-on experience handling Collective Agreements, union matters, and IR cases.

Knowledge & Skills

• Strong knowledge of Malaysian labour laws and industrial relations practices.
• Experience dealing with shopfloor employees and union leaders.
• Good interpersonal, negotiation, and conflict-handling skills.
• Strong documentation and reporting skills.
• Able to work independently and handle sensitive matters with confidentiality.

Language

• Proficient in English, Malay and Mandarin/other local dialects (for manufacturing floor interaction).

Consultant In-Charge:

Adelene | +60123343582 | adelene@ talentrecruit.com.my