HR Lead - Visa, Immigration & MDEC Administration

SummitNext is looking for an HR Lead to manage end-to-end expatriate employment compliance in line with MDEC, Immigration Department of Malaysia, and other government requirements.

Key Responsibilities

• Manage full Employment Pass (EP) lifecycle - new applications, renewals, amendments, transfers, endorsements, cancellations
• Handle MDEC quota applications and monitor utilization
• Process Immigration applications: PVP, Dependant Pass, LTSVP, Special Pass, VDR, pass transfers/cancellations, change of employer
• Prepare and maintain all required documentation (contracts, offer letters, licenses, tax documents, etc.)
• Coordinate expatriate onboarding - entry visas, medical exams, HRIS/payroll registration
• Monitor visa expiry and manage renewals, amendments, and exit/cancellation processes
• Act as primary liaison with MDEC, Immigration Dept, ESD, LHDN, and embassies
• Maintain expatriate records and prepare monthly compliance reports
• Keep policies/SOPs updated with regulatory changes

Requirements

• Experience in HR administration, with exposure to expatriate/foreign worker documentation an advantage
• Familiarity with Employment Pass or MDEC processes is a strong plus (training can be provided)
• Immigration Dept process knowledge helpful but not mandatory
• Strong documentation, coordination, and follow-up skills
  

Working Days: Monday – Friday
Working Hours: 9:00 AM – 6:30 PM