Human Resources Executive

Key Responsibilities:

1. HR Administration & Operations

• Manage and maintain accurate employee records, HR databases, and personnel files.


• Handle employee lifecycle matters including confirmations, resignations, transfers, and related documentation.


• Monitor and administer employee attendance, leave records, and probation status.


• Prepare, review, and issue HR-related letters (e.g. confirmation, warning, memo, etc.).


• Ensure HR operations and practices comply with company policies and applicable labour regulations.

2. Payroll & Benefits Administration

• Coordinate and support monthly payroll processing, including attendance and leave verification.


• Handle statutory submissions and compliance matters (EPF, SOCSO, EIS, PCB).


• Administer employee benefits, claims, and insurance matters, including liaison with vendors and insurers.

3. Employment Pass & Work Permit Management

• Manage the preparation, submission, and renewal of Employment Passes (EP) and other work permits for expatriates.


• Track pass expiry dates and proactively coordinate renewal applications with relevant authorities and agents.


• Maintain complete and accurate records for all expatriate employment passes and permits.


• Ensure full compliance with Malaysian immigration laws and regulatory requirements.

4. Employee Relations & Engagement

• Serve as the first point of contact for HR-related enquiries from employees and managers.


• Support employee engagement initiatives, company events, and internal HR programs.


• Assist in handling employee relations matters and related documentation when required.

Job Requirements:

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or related field.


• Minimum 1–2 years of relevant HR or administrative experience.


• Sound knowledge of Malaysian labour laws and statutory requirements.


• Knowledge of Employment Pass/work permit processes is a plus.


• Good organizational, communication, and interpersonal skills.


• Ability to handle confidential information with professionalism.


• Proficient in MS Office (Word, Excel, PowerPoint) and HR systems.