This role is to support our sales team.
The position split into two distinct focus areas, each managed by a dedicated team member:
1. Data Management Role
Key Responsibilities:
· Ensure accurate data entry and management within internal systems (e.g., product names, serial numbers, pricing, and customer details).
· Maintain and regularly update sales records and customer databases.
· Monitor and track sales targets; prepare precise monthly sales reports for management review.
· Provide administrative support related to data and deliver analytical insights to assist the sales team.
2. Operations Support Role
Key Responsibilities:
· Provide day-to-day operational support to the Head of Sales.
· Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.
· Coordinate internal and external meetings (venue booking, material preparation, minute-taking, and follow-ups).
· Manage travel arrangements, including flights, accommodation, and offsite meetings/events.
· Act as a liaison for internal communications within the sales team to ensure workflow efficiency.
· Respond to customer inquiries, manage email correspondence, and assist with operational tasks.
· Support with expense claims, customer feedback, and ad-hoc administrative duties.
Skills :
· Proficiency in SAP, Salesforce, and Microsoft Excel is essential.
· Strong attention to detail and data accuracy.
· Ability to work independently and meet deadlines.
· Excellent organizational and multitasking skills.
· Professional communication skills, both written and verbal.
· Proactive and able to work in a fast-paced environment.
Requirements:
1- Minimum 2 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel);
2. Min Diploma or equivalent
3. Prefer candidate who can speak fluent English and Mandarin are preferred because the work needs candidates to interact with Mandarin-speaking customers.
Working hours:
Mon to Fri 8am - 5.30pm
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