Lead Payroll Global HR Operations

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Equality, diversity, and inclusion are at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.

We invite you to bring your expertise in Payroll and Benefits into play as you will be managing the end-to-end payroll processing of entire India, APAC and ME staff and well aware of various Benefits in the geographies. To succeed in this role, you must have proven experience with Payroll and a master’s degree in finance. Are you our new Lead - Payroll? Click the apply-button to send your application.

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

You will join our Payroll and Benefit Department

As our new Lead - Payroll you will be part of the payroll and Benefit team

Your key tasks and responsibilities will be:

• Provide necessary support and cross coverage to Payroll & Benefits Specialist in India, Middle East and APAC region, on overall payroll processes.
• Investigate and resolve any discrepancies in payroll, with appropriate quality checks and auditing.
• Act as subject matter expert, providing timely advice to stakeholders, HR Operations, Finance, Legal, Compliance and Payroll Specialist on high level and complex payroll issues.
• Conduct monthly payroll checking and act as final approver for India, Middle East and APAC region ensuring timely payroll processing.
• KPI reporting to leadership on the key performance indicators – PF, F&F, Gratuity, Bonus, One-time payments, Payroll and other payments.
• Conduct payroll vendor analysis ensuring payroll systems used are in compliant and overall pricing of payroll system provides the best value for India, Middle East and APAC region.
• Ensure we have all documentation processes, P-Maps, policies, guidelines to follow in all countries.
• Proactively identify, manage and propose improvements to payroll processes in India, Middle East and APAC region.
• Ensuring the quality processing for the payroll for India, APAC and ME employees and records of all audits.
• Statutory compliance management and vendor management for the same.
• Review changes to base salary, tax etc. and ensures changes are incorporated in the payroll system and Incorporate variety of deductions into a periodic payroll.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Ensuring the Making of Full & Final Settlement of resigned employees is as per SLA.
• Prepare detailed variance analysis with previous month pay-out and explain differences to reach “zero” reconciling amount.
• Taking care of employee wise details reimbursement, verifying the bills and finalize for payment.
• Preparation of TDS Return on quarterly basis and issue form-16 to employees
• Responsible for Statutory returns like PF, ESI, PT, LWF, TDS and other acts in India, Middle East (Saudia Arabia and UAE) and APAC region (Singapore, Malaysia, Australia, Hong Kong, Japan and South Korea)
• Reconciliation of CTC, reimbursement, and all statutory deduction on quarterly basis
• Responsible to handle internal and external audit.
• Handling year-end activities like investment proof submission and validation
• Responsible for generating MIS report and share the same with management.
• Handling query and discussion with employees over telephone and e-mail and conduct help desk at various locations via vendors or Internal team.

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• Proven work experience as Payroll Lead or other related profile in India, Middle East and APAC region
• Proven ability to work with all levels of the organization and across functional areas.
• Candidate must possess strong knowledge in benefit and compensation principals, Income Tax, Provident Fund, Labour Laws and Retirals for India, Middle East and APAC region (Singapore, Malaysia, Australia, Hong Kong, Japan and South Korea)
• Strong knowledge of statutory compliances relating to Payroll like PF/ ESI/ PTax/ LWF and TDS, Year end Tax filling for certain countries is required.
• Inhouse Payroll process management experience is must.
• Experience of implementation of Payroll tools for the various country Payroll processes.
• Good command over Microsoft Office Suite including advance excel.

Personal qualities that will help you succeed in this role include:

• Ability to architect strategy along with technical and analytical skills.
• Excellent eye for detail, active listening, coordination and presentation skills
• Strong leadership and communication skills, conflict management and resolution skills with experience in managing a wide variety of stakeholders.
• Strong ability to build trust, along with demonstrated ability to drive and lead results.
• Ability to understand and appreciate different and opposing perspectives and to discover solutions and build consensus.

Ramboll in India

Ramboll has more than 1,800 experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Welcome to our Support Organisation

In Ramboll’s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the Organisation to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.

Buildings, Transport, Energy, Environment & Health, Water and Management Consulting