Manager, Procurement

ROLE PURPOSE
• Manage effectively the Labuan FSA’s procurement strategies, framework, policies, practices, process and initiatives to support operation and ensure alignment with regulatory requirements and industry standards.

PRINCIPAL ACCOUNTABILITIES

1. Supervise the tender exercises which include Request for Tender (RFT) and Request for Quotation (RFQ) to ensure the timely execution of procurement activities and processes, mitigate procurement risks, as well as ensuring compliance to Facilities Management’s Procedure Manual. Act as the secretariat for each tender project and work closely with the relevant departments.
2. Manage supplier performance based on quality standards, delivery time and best prices and ensure all the criteria are met according to the Labuan FSA requirements and expectations. 
3. Manage procurement process including performing supplier/vendor’s due diligence, price negotiation and evaluation of supplier/vendor’s proposal/contract and identifying alternative suppliers/vendors for Labuan FSA.
4. Develop, implement, and maintain a supplier relationship and negotiate contract terms with key suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders if appropriate.
5. Review and analyse purchasing data and provide periodic reporting to Head, Facility Management on purchasing, controls, and processes.
6. Monitor price fluctuations of goods and vendor pricing and update relevant department to ensure cost-effective and ensure alignment with organisational requirements and expectation.
7. Act as a point of reference on all agreements signed between Labuan FSA and vendor which includes ensuring stamping the agreement are done and the agreements are renewed six (6) months before the expiry date. 
8. Supervise in issuing a reminder to the Project Owner on the expiry date and review the existing contracts with supplier/vendors.
9. Collaborate with stakeholders, including Department Heads, Project Owners, Finance team etc to understand procurement requirements, forecast demand and prioritise procurement activities accordingly.
10. Keep abreast with the latest development and trends in procurement and review, recommend and implement continuous policy, process and system improvements to ensure timely, quality and credible procurement management in Labuan FSA.
 

QUALIFICATIONS 
• Academic Qualifications: 
o Degree in Business Administration, Supply Chain Management, or any related field. 
o Minimum SPM is required.

• Experience: 
o Minimum six (6) to eight (8) years of experience in procurement process, operational purchasing, or supply chain management, with a track record of minimum three (3) years in managing/ supervisory procurement activities in a corporate environment.
o Experience in any procurement system. SAP Procurement module is an added value.

COMPETENCIES
• Technical skills:
o Proficient in Microsoft Office Suite (Word, Excel, and Power Point).
o Experience using procurement management software and tools.
o In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
o Experience with sourcing and procurement and building a vendor program.