Office Admin Assistant - Hiring Urgently

Job Description:

The Office Admin Assistant will support our daily office operations and contribute to the efficiency of our business by assisting with procurement, logistics, and other administrative tasks. This role requires a highly organized, reliable, and proactive individual who can manage multiple tasks efficiently in a fast-paced environment.

Responsibilities:

• Assist in the procurement process by comparing offers from suppliers, tracking orders, ensuring timely delivery, and reviewing the quality of purchased products.
• Enter order details such as vendors, quantities, and prices into internal databases; maintain updated records of purchased products, delivery information, and invoices.
• Support logistics by coordinating with warehouse staff to ensure proper storage and manage inventory levels to place orders as needed.
• Perform general office tasks including answering phones, responding to emails, processing mail, and filing.
• Ensure the smooth and efficient running of the Accounting and Admin Departments by responding appropriately to vendor, client, and internal requests.
• Prepare and present reports on purchases, including cost analyses, to management.
• Maintain a high level of organization and communication across departments to support administrative efficiency.

Qualifications:

• Diploma or higher in Business Administration or related field.
• Competency in Microsoft Office applications including Word, Excel, and Outlook.
• Excellent organizational, verbal, and written communication skills.